IONA

College Council Constitution

PREAMBLE: The College Council shall serve as the plenary governance body representing the collective interests of the Iona College community. The College Council shall serve as the principal liaison and advisory body to the Administration on behalf of the Standing Committees and the Constituent Assemblies. The powers of the College Council are derived from and are subject to the powers of the Board of Trustees.
 

PART I
GENERAL STATEMENT

1. PREAMBLE: The College Council shall serve as the plenary governance body representing the collective interests of the Iona College community. The College Council shall serve as the principal liaison and advisory body to the Administration on behalf of the Standing Committees and the Constituent Assemblies. The powers of the College Council are derived from and are subject to the powers of the Board of Trustees.

1. The Chair of the Faculty Senate shall be the Chair of the College Council. The Chair shall have the power to appoint another member of the College Council to serve as Chair of any or all plenary meetings.

2. The Secretary of the Faculty Senate shall be the Secretary of the College Council.

3. Any by-laws of the College Council may be amended or repealed by a 2/3 affirmative vote of the voting members of the College Council. In like manner, changes in the composition or duties of the Standing Committees or the elimination of Standing Committees or the introduction of additional ones shall require a 2/3 affirmative vote of the voting members of the College Council. Notification of all matters requiring such 2/3 affirmative vote must have been placed on the agenda and circulated to the College Council membership at least two weeks in advance of the vote. Matters requiring a 2/3 affirmative vote will be subject to the final approval of the President of the College.

4. Changes to the constitution of the College Council shall originate in the College Council.To be ratified such changes must receive a 2/3 majority affirmative vote of the voting members of the College Council, then be sent to the Constituent Assemblies and receive a majority affirmative vote in each, and then receive final approval by the President of the College.

5. All questions other than those noted in 3 and 4 above shall be decided by a simple majority vote.

PART II
THE COLLEGE COUNCIL

1. Membership

1.1. The College Council shall consist of as many as twenty-seven members (fewer, if representatives are also Chairs of Standing Committees):

1.1.1. The President, Provost/VPAA, Vice President for Finance and Administration and Vice President for Advancement (ex officio, without vote)

1.1.2. The President, Provost/VPAA, Vice President for Finance and Administration and Vice President for Advancement (ex officio, without vote)

1.1.3. The Chair and seven representatives of the Faculty Senate

1.1.4. The Chair and one representative of the Staff and Administrative Council

1.1.5. The Chair and one representative of the Student Executive Council

1.1.6. The Chairs of the Standing Committees (ex officio, without vote)

1.2. The Faculty Senate, the Staff and Administrative Council, and the Student Executive Council shall each be responsible for selecting their representatives to the College Council and to the Standing Committees in accordance with procedures defined in their respective constitutions. No representative shall serve more than five consecutive years on the College Council or a given Standing Committee.

2. Participation and Voting

2.1. All members of the College Council shall be free to participate fully in discussions of any matter before the College Council.

2.2. Voting members of the College Council shall have the right to vote on all matters that come before the College Council, except that only members of the College Council who hold full-time faculty appointments may cast votes on reports and recommendations of the Committee on Rank, Tenure and Awards and issues arising from faculty grievances from the Committee on Academic Affairs..

3. Meetings

3.1. The College Council shall meet at least six times during the Academic Year (three times in each semester).

3.2. Special meetings of the College Council may be called by the Chair, the President of the College, or by petition of any four voting members of the College Council.

3.3. A quorum shall consist of a majority of the members of the College Council, including a majority of the voting members of the College Council.

3.4. Agendas for meetings of the College Council shall be developed by the Chair of the College Council in consultation with the President and Provost/VPAA of the College, the Chair of the Student Government Association and the Chair of the Staff and Administrative Council, and distributed to members of College Council no less than seven days in advance of each meeting. Ordinarily Action Items (and written minutes, if possible) from Standing Committees and Constituent Assemblies should be submitted two weeks prior to any College Council meeting, so that they can be distributed with the agenda one week before the meeting.

3.5. Meetings of the College Council shall be open to all members of the College community as observers. Non-members of the College Council may be permitted to address the College Council with the consent of a majority of its voting members. Upon consent of 2/3 of its members, the College Council may consider a specific agenda item in executive session, but the results of those deliberations shall be reported at the next regular meeting of the College Council.

3.6. Minutes of the College Council shall be published within one week of approval by the Secretary of the College Council for the information of the College community

3.7. The President of the College, the Provost/VPAA, the respective Chairs of the Faculty Senate, the Student Government Association, and the Staff and Administrative Council, and the Chairs of the Standing Committees shall be given the opportunity to make brief reports at each meeting of the College Council and to respond to questions from its members. They also shall report on actions taken in response to recommendations of the Standing Committees and the College Council.

4. Duties

4.1. The College Council shall coordinate the work of the Standing Committees; refer matters to Standing Committees for consideration; receive and comment on reports and recommendations of the Standing Committees, the Constituent Assemblies, and the Administration; discuss and make recommendations to the Administration concerning issues that cut across Committee and Constituent Assembly jurisdictions, and monitor implementation of recommendations of Standing Committees and the College Council.

4.2. Reports and recommendations of the Standing Committees and Constituent Assemblies shall be directed to the Administration through the College Council, which may endorse, comment on or suggest changes to such reports, but may not approve, disapprove or block consideration of those reports, by the Administration. Normally, the Administration should refrain from acting on such reports until it has had an opportunity to review the comments and recommendations of the College Council.

4.3. If a Standing Committee should present an emergency or other matter requiring immediate action to the Administration, that Committee should simultaneously present the matter to the Chair of the College Council (unless the matter is confidential, e.g., a personnel issue involving a faculty member). The Administration, likewise, will notify the Chair of the College Council and of each of the Constituent Assemblies of any such urgent matter submitted to it by a Standing Committee. Either the President of the College or the Chair of the College Council may convene an urgent meeting of the College Council, by conference call if necessary, to discuss such a matter.

4.4. When making appointments or renewing the appointments of academic and student development administrators above and including the position of Associate Dean, the President, together with the College Council, will determine or approve a method for obtaining faculty input appropriate to the position.

4.5. Staff support for the College Council shall be provided by the Provost’s Office.

5. Standing Committees

5.1. Primary responsibility for formulating reports and recommendations on matters of concern to the College shall be vested in nine Standing Committees. Each Standing Committee shall consider matters related to its areas of jurisdiction as defined below, and shall report its findings and recommendations to the College Council and/or to the appropriate administrator responsible for that area.

5.2. Membership and Voting: Faculty, staff and student members elected by their respective Constituent Assemblies shall be full voting members of each Standing Committee as specified below, except that student representatives on the Committee on Academic Affairs may not vote on matters relating to individual faculty grievances. The Chair of each committee shall be elected by and from the voting members of that Committee to a one-year term. Committee chairs vote when votes are cast by Secret ballot, but refrain from voting except to break a tie when votes are public.

5.2.1 Standing committees shall be constituted at the end of the year with the exception of the student membership. These committees shall elect their respective chairs at the end of the academic year. The first meeting for each committee will be called early in September by the newly elected chair or in the absence of a chair by the ex officio member of that committee

5.3. Administrative members of each Committee shall serve ex officio and may participate fully in all Committee deliberations, but shall have no vote and shall be ineligible for election to the Chair. Administrative members shall serve as liaison between the Committee and the Administration and shall be expected to provide information, analyses and support to the Committee to facilitate its deliberations.

5.4. Other faculty, students, staff and administrators may be invited to attend and participate in Committee meetings during discussions requiring their views.

5.5. Committee meetings shall be conducted in a professional and civil manner, providing opportunities for all Committee members to participate in deliberations Committees shall meet regularly and shall address matters before them in a timely manner.

5.6. In matters in which time is of the essence, such as faculty and administrative appointments and budgetary matters, Standing Committees shall submit their comments and recommendations in accordance with a reasonable schedule determined in advance by the appropriate administrator. Should a Committee fail to act in a timely manner, the appropriate administrator, upon written notice to the Chair of the Committee and Chair of the College Council, may take action as necessary in the absence of recommendations from the Committee.

5.7. Administrators shall give timely and thoughtful consideration to advice and recommendations of the Standing Committees and shall report to the Committees on actions taken in response to Committee recommendations and the reasons therefore.

5.8. Each Standing Committee shall develop a more detailed description than is included in this Constitution of its responsibilities, jurisdiction, and procedures. This description shall be consistent with the provisions of this Constitution and shall be approved by the voting members of the Committee, ratified by the College Council, and approved by the President of the College. Similarly, any changes to the description of any Standing Committee must also be consistent with the provisions of this Constitution and shall be approved by the voting members of the Committee, ratified by the College Council, and approved by the President of the College.

5.9. The following Standing Committees shall be constituted:

5.9.1. Committee on Rank, Tenure and Awards.

5.9.1.1. Members: The committee comprises the Provost/VPAA and the Academic Deans (ex officio); six tenured faculty members from the School of Arts and Science; and three tenured faculty members from the Hagan School of Business.

5.9.1.2. Reporting Structure: On personnel actions the Committee reports to the Provost/VPAA. On matters of policy the Committee reports to the College Council and the Provost.

5.9.1.3. Jurisdiction: The Committee has jurisdiction over policies, procedures, and personnel actions concerning faculty appointments, promotions, contract renewals, granting of tenure, fellowships, awards, and leaves of absence.

5.9.2. Committee on Academic Affairs

5.9.2.1. Members: The Committee comprises the Provost/VPAA, the Academic Deans, the Registrar, and the Director of Libraries (ex officio); six faculty members from the School of Arts and Science and three faculty members from the Hagan School of Business; and two representatives of the Student Government Association. On academic grievances, only faculty members of the Committee shall deliberate and vote.

5.9.2.2. Reporting structure: On personnel matters the Committee reports to the Provost/VPAA. On matters of policy the Committee reports to the College Council and the Provost.

5.9.2.3. Jurisdiction: The Committee has jurisdiction over academic standards, academic policies and procedures, curricular matters, departmental matters, academic programs, and academic grievances.

5.9.3. Committee on the Budget

5.9.3.1. Members: The Committee comprises the President, the Provost/VPAA, the Vice President for Finance and Administration, and the Academic Deans (ex officio); six faculty members from the School of Arts and Science and three faculty members from the Hagan School of Business; two representatives of the Student Government Association; and two representatives of the Staff and Administrative Council

5.9.3.2. Reporting structure: The Committee reports to the College Council and the Vice President for Finance and Administration.

5.9.3.3. Jurisdiction: The Committee has jurisdiction over budgetary policies and procedures, current and proposed budgets, salaries and benefits.

5.9.4. Committee on Human Resources and Compensation

5.9.4.1. Members: The Committee comprises the Provost/VPAA, the Vice President for Finance and Administration, and the Director of Human Resources (ex officio); three faculty members from the School of Arts and Science and two faculty members from the Hagan School of Business; and six representatives of the Staff and Administrative Council. The five faculty members shall constitute a Sub-committee on Faculty Salaries and the six staff members shall constitute a Sub-committee on Staff Salaries.

5.9.4.2. Reporting structure: On Human Resource policies the Committee reports to the College Council and Vice President for Finance and Administration. On matters of Compensation the Committee reports to the Committee on the Budget.

5.9.4.3. Jurisdiction: The Committee has jurisdiction over human resources and campus security policies, programs and procedures; and salaries and benefits for faculty, staff and administrators.

5.9.5. Committee on Libraries

5.9.5.1. Members: The Committee comprises the Director of Libraries (ex officio); one professional librarian; one non-librarian member of the library staff; one representative from the Committee on Information Technology and Computing Services; six faculty from the School of Arts and Science and three faculty from the Hagan School of Business; one representative of the Staff and Administrative Council and two representatives of the Student Government Association.

5.9.5.2. Reporting structure: On policies and procedure the Committee reports to the College Council and the Director of Libraries. On budgetary matters the Committee reports to the Committee on the Budget.

5.9.5.3. Jurisdiction: The Committee has jurisdiction over policies, procedures, and needs of the Library and library services.

5.9.6. Committee on Information Technology and Computing Services

5.9.6.1. Members: The Committee comprises the Vice Provost for Information Technology (ex officio); one representative of the Committee on Libraries; six faculty members from the School of Arts and Science and three faculty members from the Hagan School of Business; two representatives of the Student Government Association; and two representatives of the Staff and Administrative Council.

5.9.6.2. Reporting structure: On policies and procedures the Committee reports to the College Council and the Vice Provost for Information Technology. On budgetary matters the Committee reports to the Committee on the Budget.

5.9.6.3. Jurisdiction: The Committee has jurisdiction over institutional policies, procedures and needs concerning information technology and computing services.

5.9.7. Committee on Institutional Advancement

5.9.7.1. Members: The Committee comprises the Vice President for Advancement and External Affairs and the Director of Alumni Affairs (ex officio); three faculty members from the School of Arts and Science and two faculty members from the Hagan School of Business; two representatives of the Student Government Association; and two representatives of the Staff and Administrative Council.

5.9.7.2. Reporting structure: The Committee reports to the College Council and the Vice President for Advancement.

5.9.7.3. Jurisdiction: The Committee has jurisdiction over policies and procedures regarding development, alumni affairs, public relations, and publications.

5.9.8. Committee on Student Affairs

5.9.8.1. Members: The Committee comprises the Vice Provost for Student Life (ex officio); the Director of Student development (ex officio); three faculty members from the School of Arts and Science and one faculty member from the Hagan School of Business; two representatives of the Student Government Association and one representative each from the Inter-Residence Life Council, the Commuter Student Association, the Council of Multicultural Leaders, and the Council for Greek Governance; one graduate student; one returning adult student; and one representative from the Staff and Administrative Council.

5.9.8.2. Reporting structure: The Committee reports to the College Council and the Vice Provost for Student Life.

5.9.8.3. Jurisdiction: The Committee has jurisdiction over matters concerning student interests and needs; and policies and procedures regarding student services, student life, student activities, student housing and food services, student admissions and student financial assistance.

5.9.9. Committee on Athletics

5.9.9.1. Members: The Committee comprises the Vice Provost for Student Life(ex officio), the Director of Athletics(ex officio), and the Senior Wome's Administrator (ex officio); two coaches appointed by the Director of Athletics; the NCAA Faculty Representative; three faculty members from the School of Arts and Science and two faculty members from the Hagan School of Business; two representatives of the Student Government Association; one representative of the Student-Athlete Advisory Committee (ex officio); and two representatives of the Staff and Administrative Council.

5.9.9.2. Reporting structure: On policy and procedures the Committee reports to the College Council and the Vice Provost for Student Life. On matters concerning individual student athletes the Committee reports to the Vice Provost for Enrollment Management and Student Development and the Director of Athletics.

5.9.9.3. Jurisdiction: The Committee has jurisdiction over policies and procedures concerning student intramural and intercollegiate athletics, student athletic eligibility and compliance with NCAA and athletic conference regulations.

5.9.10. Committee on Diversity

5.9.10.1. Members: The Committee comprises the Vice Provost for Student Life (ex officio); the Assistant Director of Student Development for Diversity (ex officio); the Senior Women's Administrator for Athletics (ex officio); the Omsbudperson for Harassment and Discrimination (ex officio); two faculty members from the School of Arts and Science; one faculty member from the Hagan School of Business; three representatives of the Student Government Association; and three representatives from the Staff and Administrative Council.

5.9.10.2. Reporting structure: The Committee reports to the College Council and the Provost/Vice President for Academic Affairs.

5.9.10.3. Jurisdiction: The Committee has responsibility for diversity initiatives and the promotion of opportunities and professional development related to diversity.

6. Ad Hoc Committees

6.1. The College Council may appoint special ad hoc committees to consider and report to the College Council on matters that cut across the jurisdiction of the Standing Committees, that require external representation or that are needed for other compelling reasons. Such committees shall be for a specified purpose and limited duration and shall not duplicate work of the Standing Committees.

PART III
BY- LAWS

1. General

1.1. It is highly desirable that each member of the College Council attends every College Council meeting.

1.2. It is desirable that all Standing Committees, upon request, allow members of the Iona community to make oral presentations to the Committee. Each Committee shall determine the nature and duration of these presentations.

1.3. In order to ensure maximum efficiency of Committee work, Chairs should notify Committee members of meetings at least one (1) week in advance whenever possible. This notification should include the agenda and all pertinent materials to be discussed.

1.4. All Standing Committees, with the exception of the Committee on Rank, Tenure and Awards shall keep minutes. Each year every Committee will review the Committee's activities of the preceding year, establish an agenda for the next year and, when appropriate, propose statutory changes that will contribute to the effectiveness and efficiency of the Committee.

1.5. An annual record of attendance shall be compiled by Committee Chairs and made available to the College Council and the Iona community

1.6. Standing Committees and their membership continue until they are replaced by their successors at the beginning of each academic year.

2. College Council Meetings

2.1. College Council meetings shall be conducted according to Robert's Rules of Order, the responsibility for which shall be the Secretary's.

2.2. College Council members shall be notified of the dates of regular plenary sessions at least three (3) weeks in advance.

2.3. The Secretary of the College Council shall distribute the agenda and all pertinent information to the College Council membership at least one (1) week in advance of the regularly scheduled plenary sessions. A member may make a proposal from the floor under the section entitled "'New Business".

2.4. Individuals who resign or cease to be members of the College Council and/or the Standing Committees should also notify the Secretary as soon as possible.

3. Compensation:

3.1. The Chair of the College Council shall receive two course remissions per semester. Under special circumstances a stipend may be substituted for a remission with the approval of the Provost of the College.

3.2. The Secretary of the College Council shall receive one course remission per semester. Under special circumstances a stipend may be substituted for a remission with the approval of the Provost of the College.

Approved: 11/13/2000
Amended: 05/04/2012