The Constitution of the Faculty Senate
PREAMBLE: The Faculty Senate is the primary means by which the Faculty participates in the College Council and in the governance of the College. It is concerned with all significant issues that affect the academic life of the College and/or the welfare of the Faculty. The powers of the Faculty Senate are derived from and subject to the powers of the Board of Trustees.
1. This body shall be known as the Iona College Faculty Senate, hereinafter referred to as the Faculty Senate.
2. The presiding officer of the Faculty Senate shall be the Chair of the Faculty Senate. The Chair shall have the power to appoint another member of the Executive Committee (see Part II,D,1) as chair of any or all plenary meetings.
3. The presence of a majority of the members of the Faculty Senate shall constitute a quorum.
4. For purposes of this constitution, full-time members of the faculty include tenured, tenure-track, visiting and clinical faculty members except those on administrative leave. The academic year begins with the first summer session and ends with the spring term.
5. Any amendments to this Constitution must be approved by the following method: Notification of all such amendments must be placed on the agenda, which will be distributed in writing at least one week in advance of a Faculty Senate meeting. For ratification, amendments must be approved by a two-third vote of the Faculty Senate. Amendments approved by the Faculty Senate must then be submitted to the full-time faculty of the college and be approved by two-thirds of those voting. Amendments approved by the faculty are then sent to the President of the College for his final approval.
6. By-laws of the Faculty Senate may be amended or repealed by a majority affirmative vote of the Faculty Senate membership.
7. In like manner, changes in the composition or duties of the Faculty Senate committees, or the introduction or elimination of committees, shall require a majority affirmative vote of the Faculty Senate membership. Notification of all such matters must be placed on the agenda in advance.
8. All questions before the Faculty Senate, other than amendments to this Constitution, shall be decided by majority vote of the quorum present.
THE FACULTY SENATE
1. The membership of the Faculty Senate (with the exception of item 2 below) shall consist of full-time members of the teaching faculty elected by the members of the School in which they hold appointment, for a term of three years, one-third to be elected every year. Representation by school shall be proportionate to the number of full-time faculty members in that school in the ratio of one senator for every eight full-time faculty members, with the proviso that the Hagan School of Business shall have at least five Senators. Any additional School shall have at least two Senators.
2. One member of the adjunct (part-time) faculty shall be elected to the Faculty Senate, to a two-year term, by the adjunct faculty at-large. To be eligible for membership, an adjunct faculty member must have taught during at least two sessions of the previous and current academic years. This election is to take place during the spring term. Members of the administration or staff who teach as adjuncts are eligible neither to serve on the Faculty Senate nor to vote for the adjunct faculty representative.
3. Every fourth year beginning February 1, 2007, the Faculty Senate shall conduct a reassessment of faculty membership to determine the number of Senators to represent each School, according to the formula specified in Part II,A,1. The Faculty Senate shall then be empowered to change the number or groupings or to reapportion membership among the Schools to insure adequate representation.
1. To act as principal representative of the Faculty to the President and other senior administrators of the College.
2. To carry out its work through six plenary sessions (three in each semester), special plenary sessions called by the Executive Committee, and meetings of standing and ad hoc committees throughout the year.
3. To consider and make recommendations on all significant issues that affect the academic life of the College and/or the welfare of the Faculty. Such issues include, but are not limited to, initiation or termination of academic programs; creation, elimination, or consolidation of academic departments, schools, and other academic units; and tenure and promotion policies. The Faculty Senate shall communicate its concerns and recommendations to the College Council and may communicate its concerns and recommendations to all other appropriate offices and bodies.
4. To consider matters believed by the Executive Committee of the Faculty Senate to be of special importance for academic policy or the welfare of the faculty.
5. To provide faculty representation to all the committees of the College Council and to recommend the faculty representatives to all committees of the College administration, standing or ad hoc, that include a faculty presence, in the expectation that an explanation will be offered if a recommendation is refused. The Faculty Senate shall provide this representation subject to the provisions of this Constitution. The faculty Chairs of - or faculty representatives on - such committees shall provide a summary report of the deliberations of these committees to the Faculty Senate (with the exception of those matters requiring confidentiality) at plenary sessions and as required by the Executive Committee.
6. Faculty representatives on the Committee on Rank, Tenure, and Awards; the Committee on Academic Affairs; and the Committee on the Budget shall be chosen by direct election by school, for a term of two years, one-half to be elected each year. Five faculty members of the Budget Committee (three from the School of Arts and Science and two from the Hagan School), chosen each year by the faculty members of the Budget Committee, shall serve as the faculty representatives to the Committee on Human Resources and Compensation.
7. Whenever a vacancy arises on the Committee on Rank, Tenure, and Awards; the Committee on Academic Affairs; or the Committee on the Budget, the unexpired term shall be filled by the candidate from the appropriate school who received the next highest number of votes in the most recent direct election.
8. Faculty representation to the following standing committees shall be chosen by nomination and ratification by the full Faculty Senate: the Committee on Libraries, the Committee on Information Technology and Computing Services, the Committee on Institutional Advancement, the Committee on Student Affairs, and the Committee on Athletics. Faculty representatives on these committees shall serve for a term of two years, one-half to be appointed each year.
9. The Faculty Senate will select faculty representatives to the Committees of the Board of Trustees according to the following procedures. All appointments are for one academic year, such appointments may be renewed. If the College Council has a parallel committee, then that Committee will designate either the Chair or another faculty member of that committee as the Faculty Representative. If the College Council has no parallel committee, then the Faculty Senate will select one of its members by majority vote as Faculty Representative. Under the current system, the Committee on Institutional Advancement will select the representative to the Advancement Committee; the Committee on Budget will select the representative to the Finance Committee; the Committee on Student Affairs will select the representative to the Student Life Committee; the Committee on Academic Affairs will select the representative to the Academic Committee; the Faculty Senate will select the representatives to the Mission Committee and to the Facilities Management Committee.
10. Faculty representation on ad hoc committees of the Faculty Senate shall be determined by the Faculty Senate.
11. A faculty member may not serve more than six consecutive years on a standing committee.
12. The Faculty Senate shall recommend all faculty members who are appointed to search committees to fill vacancies in academic and academic-related administrative positions.
12.1. When a vacancy arises in the position of Provost/Academic Vice President or any Academic Dean, the Faculty Senate shall recommend to the President faculty members to fill the appropriate positions on any search committees.
12.2. When a vacancy arises in any of the positions Vice Provost for Student Life, Vice Provost for Information Technology, Director of Libraries, Registrar, Director of Admissions and Director of Academic Support Services, the Faculty senate shall recommend at least one faculty member to fill the appropriate positions on any search committee.
12.3. If a vacancy arises in the position of Assistant Vice President for Academic Affairs, the Provost/Academic Vice President shall recommend with the advice of the Faculty Senate a candidate to fill this position. If the Provost/Academic Vice President decides that a search committee is needed to find candidates for this position, the Faculty Senate shall recommend faculty members to that committee.
12.4. If a vacancy arises in the position of Associate Academic Dean of any School, the Dean of that School shall recommend with the advice of the Faculty Senate a candidate to fill this position. If the Dean decides that a search committee is needed to find candidates for this position, the Faculty Senate shall recommend faculty members to that committee
C. Executive Officers
1. The chief executive officer of the Faculty Senate is the Chair of the Faculty Senate.
2. The duties of the Chair of the Faculty Senate include the following:
a. To chair all meetings of the Faculty Senate or appoint a member of the Executive Committee as a substitute.
b. To chair the Executive Committee of the Faculty Senate.
c. To serve as or to designate the official spokesperson for the Faculty Senate.
3. The Chair of the Faculty Senate shall be elected by the Faculty Senate from its own membership during the first plenary meeting following the Senate election.
a. The term of office of the Chair shall be two years; however the term of office may end sooner if the Chair's membership on the Senate ends.
b. In the event that a vacancy should occur during the academic year, the Executive Committee shall meet and select from its membership, by majority vote, an interim Chair to complete the unexpired term.
4. The Secretary of the Senate shall be elected by the Faculty Senate from its own membership during the first plenary meeting following the Senate election.
a. The term of office of the Secretary shall be two years; however the term of office may end sooner if the Secretary's membership on the Senate ends.
b. In the event that a vacancy should occur during the academic year, the Executive Committee shall meet and select from its membership, by majority vote, an interim Secretary to complete the unexpired term.
5. The duties of the Secretary of the Faculty Senate shall include the following:
a. To determine at all meetings if a quorum be present and to serve as Parliamentarian of the Faculty Senate.
b. To notify the Senate of the dates of regularly scheduled plenary sessions at least three (3) weeks in advance.
c. To prepare and distribute the agenda and all pertinent information to the Senate membership at least one (1) week in advance of the regularly scheduled plenary sessions.
d. To prepare the minutes of all Senate meetings and distribute them to the faculty of the College within three (3) weeks after the Senate meeting.
e. To gather and publish the rosters of the membership of the Faculty Senate and its various committees.
1. Executive Committee
(i) The Executive Committee shall be composed of the Chair of the Faculty Senate (as chair), Secretaryof the Faculty Senate (as Secretary) and six Senators. At least two of these Senators shall be from the Hagan School of Business. These Senators shall be elected to the Committee for a term of two years at the plenary meeting following the Faculty Senate election.
(ii) The six Senators on the Executive Committee, along with the Chair and the Secretary of the Faculty Senate, shall serve as the representatives of the Faculty Senate to the College Council.
(i) To assist the Chair of the Faculty Senate in the discharge of the duties of that office.
(ii) To meet and act when matters of urgency that require resolution prior to the regular plenary sessions of the Senate are submitted by the Chair of the Faculty Senate. Alternatively, any four members of the Executive Committee, exclusive of the Chair, may request that the Committee be convened and the chair shall execute this request.
(iii) To appoint ad hoc committees of the Faculty Senate as directed by the Senate.
(iv) To implement all Faculty elections, including balloting for proposed amendments to the Constitution of the Faculty Senate.
(v) To call special plenary sessions as needed.
In the event that a vacancy shall occur on the Executive Committee, other than in the office of Chair or Secretary, the Faculty Senate shall elect a Senator to complete the unexpired portion of the term of the vacant position.
ELECTION TO THE FACULTY SENATE
A. Membership of Faculty Senate
1. All full-time members of the Faculty of Iona College are eligible to vote for and to serve as Senators.
2. A Senator shall relinquish his or her seat on
a. becoming a part-time or full-time administrator or staff member of the College (not to include Directors of Programs or Chairs of Departments);
b. separating from the College;
c. resigning from the Faculty Senate.
3. When a Senate seat falls vacant, the candidate from the appropriate School with the next highest number of votes in the last Senate election shall assume office until the next Senate election. If, at the time of this election, two years remain in the term, a candidate shall be elected to complete that term.
4. Whenever an election is held in which three- and two-year positions are to be filled, those candidates who have received the largest number of votes within their respective schools shall serve the three-year terms.
5. The adjunct faculty at-large shall elect one member of the adjunct (part-time) faculty to the Faculty Senate, for a term of two years. To be eligible for membership, an adjunct faculty member must have taught during at least two sessions of the previous and current academic years. If the elected adjunct is unable to serve for reasons stated in Part III,A,2, the adjunct candidate with the next largest number of votes shall fill the office.
6. A Faculty Senator on faculty fellowship, dissertation fellowship, or leave of absence need not relinquish his or her seat, providing absence from the Faculty Senate does not extend beyond one year.
B. Election Procedures
1. The voting for members of the Faculty Senate shall be by school, except as specified in III,A,5.
2. Distribution of Senate seats will be determined according to the provisions above of Part II,A.
3. For purposes of this Constitution, the librarians who have faculty status belong to the School of Arts and Science.
4. Eligibility for voting and for election is based on the department to which the faculty member is formally assigned. Any Faculty member who holds an appointment in more than one School is eligible to vote for Senators representing only one of these Schools and is eligible to serve as a Senator representing the School in which he or she votes.
5. The election is to be held during the spring for the term of office to begin with the lastplenary meeting.
6. The Executive Committee is charged with the responsibility of conducting the election. For each election, the Committee will determine which terms are due to expire and which unexpired terms are vacant and then hold elections in the Schools to fill them, indicating the seats which are for three-year terms and the seats which are for unexpired terms.
Senators are expected to attend every Faculty Senate meeting and every meeting of the committees of which they are members.
B. Faculty Senate Meetings
1. Faculty Senate meetings shall be conducted according to Robert's Rules of Order.
2. A Senator may make a proposal from the floor.
3. Faculty Senate meetings are open only to faculty members and to guests invited by the Senate.
Amended March 2010