IONA

Important Dates and Information - Housing Selection for 2015-2016

Information Sessions Important Dates Hall Tours
Roommate Mixers Overview FAQ's
Step 1: Submit Step 2: Sign Up Step 3: Select

Information Sessions

Date Location Time
Wed. Feb. 25 Murphy Auditorium 3:30pm - 4:30pm
Mon. March 2 Conese Hall –
1st Floor Lounge
9:45pm - 10:30pm
Tues. March 3 LaPenta –
McGrath Room
12:00pm - 1:00pm
Mon. March 9 Loftus Hall –
2nd Floor Lounge
9:45pm - 10:30pm
Tues. March 10 East Hall -
3rd Floor Lounge
9:45pm - 10:30pm
Thurs. March 12 Romita Auditorium 12:00pm - 1:00pm
All students who have never participated in the Housing Selection process are strongly encouraged to attend an information session
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Important Dates

Date Event Location Time

Fri. March 13
Extended to Mon. March 23
 

SUBMIT
Required forms to participate in the Housing Selection Process for 2015-2016
 
The Residence Hall Agreement and Resident Information Card
Forms can be found here. By 12:00pm noon
Wed. March 25

SIGN-UP
With a group or individual
 
Group & Individual Registration
Only for the following Cohorts:

  • Fall 2012 - Spring 2013
  • Fall 2013 – Spring 2014
LaPenta
Conference Room 3
10:00am-4:00pm
Fri. April 10 SIGN-UP
With a group or individual

Group & Individual Registration
Only for the following Cohort:
  • Fall 2014 - Spring 2015
LaPenta
Conference Room 3
10:00am-3:00pm
Fri. April 17 SELECT
Your Housing Assignment for next year
LaPenta
McGrath Room
11:00am-5:00pm
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Hall Tours

Date Location Time
Mon. March 23 Rice Hall Tour
South Hall Tour
Eastchester Apartments Tour
7:30pm - 9:00pm
Wed. April 8 Rice Hall Tour
South Hall Tour
Eastchester Apartments Tour
7:30pm - 9:00pm
Wed. April 15 Rice Hall Tour
South Hall Tour
Eastchester Apartments Tour
7:30pm - 9:00pm
Rice Hall tours meet in the lobby of Rice Hall
South Hall tours meet in the 1st floor lounge
Eastchester Apartment tours meet outside of building 766 (near Chicken Joe’s)

 
For additional information about the residence halls, contact the Residence Hall Director for that building
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Roommate Mixers

Date Location Time
Mon. March 23 Loftus Hall -
2nd Floor Lounge
9:30pm - 10:30pm
Wed. April 8 Loftus Hall -
2nd Floor Lounge
9:30pm - 10:30pm
Wed. April 15 LaPenta Student Union 9:30pm - 10:30pm
The Office of Residential Life will assist students by hosting “Mixers”, following the Hall Tours, to meet other students seeking roommates.
There will also be a “Roommate Finder” bulletin board outside of the Residential Life main office on the 2nd floor of LaPenta Student Union during the Housing Selection process.
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Overview

The Housing Selection process is for current Iona students to choose where they will live for the next academic year.

The Housing Selection process gives priority based on a student’s Cohort (when they began classes at Iona).

Students are separated into Cohorts.

Each Cohort has a range of numbers that are randomly assigned.

Students will select their housing in Cohort order, followed by the order of randomly assigned numbers (within each Cohort), beginning with the lowest number.

Cohort
(when student began classes at Iona)
Randomly Assigned Number Range
Fall 2012 – Spring 2013 1 - 499
Fall 2013 – Spring 2014 500 - 999
Fall 2014 – Spring 2015 1,000 - 1,500
Numbers are randomly assigned, so not every number in each range will be distributed.
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Step 1: SUBMIT

Submit the necessary forms
The deadline to submit the Residence Hall Agreement for 2015–2016, to participate in the Housing Selection Process, has been extended to Monday, March 23, 2015 at 12:00 PM noon to participate in the Housing Selection Process
 
To live on campus, each student needs to complete the following steps below:
  • Residence Hall Agreement for 2015-2016
    • Depending on the student's age at the time of submission:
    • 18 and Over – Residence Hall Agreement for 2015 – 2016
    • UNDER 18 Residence Hall Agreement for 2015-2016
    • The link to the Residence Hall Agreement for 2015-2016 is in the Guide to Housing Forms for 2015-2016.
    • This helpful guide has instructions on how to access, complete and submit the residence Hall Agreement for 2015-2016.
  • Click the Guide to Housing Forms for 2015-2016 to access, complete and submit the Residence Hall Agreement for 2015-2016
  • Housing Deposit
    • Current Residential Students do not need to make another housing deposit payment.
    • On your Residence Hall Agreement for 2015–2016 you can indicate that your will “Roll Over” the $250 deposit you paid to next year
    • “Roll Over” means that you will be billed for any applicable damages incurred during the current academic year, instead of receiving a housing deposit refund.
  • If you do not currently live on campus, you will need to go to Student Financial Services (SFS), located on the 2nd floor of McSpedon Hall, to pay the housing deposit.
** After the deadline to participate in the Housing Selection Process, the Residence Hall Agreement and deposits for 2015-­‐ 2016 academic year will continue to be accepted. The Office of Residential Life will work with these students to find housing based on what is available after the Housing Selection Process.**


The Early Bird Gets #1 – Raffle for the top 3 overall picks (one for each cohort)

Complete the required materials listed in “Step 1” above early (by Monday, March 9th at 5 PM) and you will automatically be entered for the chance to receive one of the top 3 overall picks!
One person from each Cohort will be selected.
  • They may choose to live with anyone who completes the materials listed in “Step 1” by the Friday, March 13th extended Monday, March 23rd deadline.
  • Housing assignments for the top 3 overall picks will be selected in the following order:
    • #1 Overall Pick: Fall 2014 – Spring 2015
    • #2 Overall Pick: Fall 2013 – Spring 2014
    • #3 Overall Pick: Fall 2012 – Spring 2013
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Step 2: SIGN UP

Sign Up with a Group or as an Individual

Group & Individual Registration
Date Cohort Location Time
Wed. March 25th Fall 2012 – Spring 2013 LaPenta Conference Rm 3 10:00 AM – 4:00 PM
Wed. March 25th Fall 2013 – Spring 2014 LaPenta Conference Rm 3 10:00 AM – 4:00 PM
Fri. April 10th Fall 2014 – Spring 2015 LaPenta Conference Rm 3 11:00 AM – 5:00 PM
  • Submit the Group & Individual Registration Form to indicate the size of your group and whom you would like to live with on the day scheduled for your Cohort (see table).
  • The Office of Residential Life will assist students by hosting “Mixers” for students to meet each other and form groups and provide tours of the residence halls to view the difference spaces available in the housing selection process.
Group & Individual Size Location
10 Conese Hall and South Hall
7 Conese Hall and South Hall
5 Apartments at Eastchester
4 Apartments at Eastchester
4 (Male) Rice Hall
3 Apartments at Eastchester
3 (Male) Rice Hall
2 Apartments at Eastchester
2 (Male) Rice Hall
1 (Male) Rice Hall
1 (Male) Rice Hall


Group & Individual Registration – Terms and Conditions
  • There is no advantage to registering first thing in the morning, as priority is determined by the lowest randomly assigned number on each Group & Individual Registration Form after all the forms have been submitted at the end of the day.
  • Students are responsible for ensuring that all members of their group have either rolled-over or paid the $250 Housing Deposit and submitted the Residence Hall Agreement and Resident Information Card.
  • A student’s name can only appear on one Group & Individual Registration Form.
    • Registering with more than one group and/or multiple times is prohibited.
  • Students not in compliance will be unable to participate.
  • Groups must all be of the same gender.
  • The Residential Life Professional staff will verify this information when forms are submitted at the Group & Individual Registration.
  • The Office of Residential Life will communicate with the Contact Person listed on the Group & Individual Registration form via their Iona College email address.
    • It is the responsibility of the Contact Person to share all information with their group.
Must have a full group”
  • The size of your group must equal the amount of people in your group.
    • For example, if the size of your group is 10, (because you are interested in a 10 person suite) you are required to have 10 people in your group.
Majority Rules”
  • If your group contains people in different Cohorts, submit the form on the due date for the Cohort that applies to the majority of people in your group.
    • For example, Group of 7, three people in the Fall 2014 – Spring 2015 Cohort, four people in the Fall 2013 – Spring 2014. The form should be submitted on the due date for the Fall 2013 – Spring 2015 Cohort.
Tie Goes to Seniority”
  • If your group contains people in an equal number of different Cohorts, then the form should be submitted on the due date for the Cohort that has been at Iona the longest.
    • For example, Group of 10 has 5 people in the Fall 2013 – Spring 2014 Cohort, and 5 people in the Fall 2014 – Spring 2015 Cohort, the form should be submitted on the due date for the Fall 2013 – Spring 2014 Cohort.

Following Group & Individual Registration:
  • Forms will divided into Cohort and then by Group Size
  • The lowest Randomly Assigned Number on each Group and Individual Registration form will be used to determine what Groups & Individuals get the space they registered for, and the order in which specific housing assignments will be selected.
For example:
  • Submitted forms will be divided into Cohorts.
    • There are 20 groups that registered for a Group Size of 3
    • There are 8 spaces available for a Group Size of 3
    • The lowest Randomly Assigned Number on each Group & Individual Registration Form will be used to determine what groups get those spaces and the order in which they will be selected.
  • An email will be sent to the Fall 2014 – Spring 2015 Cohort informing them of the remaining spaces available after Group & Individual Registration for the Fall 2012 – Spring 2013 and Fall 2013 – Spring 2014 Cohorts.
  • An email will be sent to the contact person (indicated on the Group & Individual Registration Form) to inform them if they received the space they registered for or if they need to Re- Group.
  • Re- Group – If there are not enough spaces for a particular group size, the groups affected will be given an opportunity to re-group. For example, there are 15 spots for groups of ten. If more than 15 groups register, we will have groups that will need to re-group.
  • Groups & Individuals that need to Re-Group can do so by submitting a new Group & Individual Registration Form to the Office of Residential Life, located on the 2nd floor of the LaPenta Student Union, during business hours between April 15th and April 22nd. Re-group registration is due April 22nd by 5:00 PM.
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Step 3: SELECT

Select your Housing Assignment for next year

Friday, April 17th – Loftus Hall 2nd Floor Lounge 11:00am - 5:00pm
  • The Contact Person indicated on the Group & Individual Registration Form will receive an email with a designated time to select a housing assignment for the next academic year.
  • At least one person listed on the Group & Individual Registration Form must available at the designated time.
  • It is not required and not necessary for all student listed on the Group & Individual Registration Form to attend, as long as one person is present and able to represent the group’s interest.
  • If it is not possible for anyone to attend, another student can be designated to act a Proxy (on the group or individual behalf). This must be communicated via email to the Director of Residential Life and all parties (all students in the group and the Proxy) must be copied on the email to ensure everyone is aware and in agreement.
  • If you arrive after the time of your designated time you will only be able to select a housing assignment based on what is available at the time of your arrival.
  • It is suggested that you have alternate choices planned before you arrive.
  • Floor plans and building layouts will be provided for assistance.
  • The order in which specific housing assignments are selected is determined by the order (from lowest to highest) of randomly assigned numbers on each Group & Individual Registration Form.
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General Information & Frequently Asked Questions

  • All students who rolled-over or paid the non-refundable housing deposit are guaranteed a space in housing. Students that choose not to participate in the Housing Selection process will be placed in the spaces that become available after the process is completed.
  • Any student requiring special housing accommodation for medical, psychological, or other conditions should complete the Housing Accommodation Request Form, located on the Residential Life webpage.
  • Housing paperwork and deposits for the 2015 – 2016 academic year will continue to be accepted after Friday, March13, 2015.  The Office of Residential Life will work with these students to find a housing assignment based on what is available after the Housing Selection Process.
  • Students in the Honors program who currently live on campus, in the Honors Community, will be contacted by Residential Life and provided additional information. This also applies to students who current live on campus as a part of the Science Community.
  • What does it cost to live on campus for the 2015 – 2016 academic year?

    Room and board (housing and meal plan) is $13,980 for the 2015 – 2016 academic year.
    Participation in the meal plan is required for all residential students.
  • Where can I live?

    Sophomores, Juniors and Seniors can live in the following residence halls
    Residence Hall Living Arrangement
    The Apartments at Eastchester Apartments for groups of 2 through 5 students
    Rice Hall Single rooms with some triples and doubles for males
    South Hall  Suites for groups of 7 and 10 students
    Conese Hall Suites for groups of 7 and 10 students
    Honors and Science Community
  • What are the chances that I will get into a specific area?

    Students often ask about the chances or probability that they will get a specific type of living style. For instance, what are my chances of getting South Hall? Or, should I go for a space in the Eastchester Apartments. There is no way to determine these statistics. Student preferences change yearly and the odds of getting into a specific area are completely based on the decisions that students make. Until the process takes place, there is no way of predicting how students will make choices.
  • Why aren’t specific residence hall available?

    Loftus Hall, East Hall and some spaces in Conese Hall and Rice Hall are not available because they have been set aside for the incoming first year students.
  • What if I do not have a group? How do I get housing?

    The Office of Residential Life facilities Mixers to help students meet others who may not yet have a group to register with or to assist those who need to re-group during the process. There will also be a Roommate Finder board outside of the Residential Life main office on the 2nd floor of LaPenta Student Union during the Housing Selection process.
  • How are incoming Transfer students provided housing?

    Incoming transfer students for the fall are placed in housing over the summer based on available spaces. They are not eligible to participate in the Housing Selection process.
  • Are Off-Campus and Commuter students eligible?

    Yes! Students living off-campus and Commuters can participate in the Housing Selection process. They can form a group with current residential students or pick after the current residential students in their cohort.
  • What will happen if I do not get my first choice?

    If there are not enough spaces for a particular group size, the groups affected will be given an opportunity to re-group. For example, there are 15 spots for groups of ten. If more than 15 groups register, we will have groups that will need to re-group.
  • Is it possible that some students will not select a housing assignment?

    There is a chance that some students that participate in the process will not pick a housing assignment for the next academic year. There are many reasons for this. Sometimes they do not like the options; they may need to re-group etc. Students leave housing (for various reasons).  As spaces become available, groups and individuals that did not receive a housing assignment will be placed. Students with a specific preference can also be placed on a wait list for their desired space. Every attempt is made to keep groups together and honor preferences. Residential Life will be in contact with these students until they are placed (which may not be until over the summer, depending on the student’s preference).