IONA

Spring 2016 Closing Information

We hope that your 2015-2016 academic year is wrapping up well, and that you’re taking some breaks between studying for your finals!
 
As we wrap up another year, we want to wish you success and a wonderful summer. Before we can let you go, we still need to go over a few more things.
 
The residence halls close on Friday, May 13, at 5 p.m. for the end of the 2015-2016 academic year.
 
All students are expected to vacate their residential living space by then unless given permission by the coordinator of Housing Operations.
 
Students who wish to transition in to summer housing must submit an application.
 
Students who wish to request an extension (for travel, graduation, etc.) must visit the Residence Hall Closing Information and Summer Extensions section.


Final Week Policies

Finals Week can be a tough week for a lot of people, and we want to give all students a fair chance for studying habits and a chance to focus on achieving the best grades they possibly can. In doing so, the two policies will be going into effect.
 
24-Hour Quiet Hours: Beginning on Thursday, May 5, at 10 p.m., 24-hour quiet hours come into effect. Students should be respectful of the community and be committed to studying by limiting noise in the residence halls. Anyone who is unable to meet this expectation will be asked to leave the residence halls immediately.
 
Overnight Guests: Overnight guests will not be allowed during the final exam period. The last night that overnight guests will be allowed for the remainder of the Spring 2016 semester is Thursday, May 5.
 
**Senior Formal**: Please await further instructions on guest registration on the night of Senior Formal in a separate email. Only registered guests that seniors are taking to the formal are permitted to be in the residence halls.
 
Inappropriate behavior during Finals Week will not be tolerated. Students violating Iona College policies and/or the Office of Residential Life policies may be immediately dismissed from the residence halls.
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Residence Hall Closing Information and Summer Extensions

The residence halls will officially close at 6 p.m. on Friday, May 13, 2016.
 
Students must leave the residence halls within 24-hours of their last final.
 
Graduating seniors should request to remain in the residence halls after 6 p.m. on Friday, May 13, 2016. Extensions for graduating seniors can be made up to Noon on Sunday, May 22.
 
In order to remain in the residence halls after 6 p.m. on Friday, May 13, 2016, for academic or non-academic reasons, you must apply for an extension. The deadline for housing extension requests is 5 p.m. on Tuesday, May 10, 2016.
 
Submit a request for a housing extension
 
Any student who remains in College-provided housing after 6 p.m. on Friday, May 13, 2016, without prior approval from the coordinator of Housing Operations is in violation of policy and is subject to disciplinary action from the Office of Residential Life.
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Check-Out Procedures

Students are expected to follow procedures with regards to checking out of their academic year space for the summer. Failing to properly check-out can result in an improper check-out fine that will be added to your damage bill for the academic year.
 
There will be check-out tables staffed by the Office of Residential Life staff beginning on Monday, May 9, and continuing through to Friday, May 13.
  • If you live in Conese Hall, South Hall, or the On-Campus Houses, you will check-out at the table in the Conese Hall lobby.
  • If you live in the Apartments at Eastchester, Rice Hall, or East Hall, you will check-out at the table in the East Hall lobby.
  • If you live in Loftus Hall, you will check-out at the table in the Loftus Hall lobby.

Check-out locations depend on when you will be moving out campus.
  • If you will be checking-out between 9 a.m. and 7 p.m., you will check-out in either Conese Hall, East Hall, or Loftus Hall lobby based on the building you live in.
  • If you will be checking-out between 7 p.m. and  Midnight, you will locate the RA on Duty in your building and check-out with them.
  • If you will be checking-out between Midnight and 9 a.m., you will obtain an Express Check Out envelope from your RHD.
To ensure a proper check-out:
  • Attend the mandatory check-out community meeting held by your RA;
  • Schedule a check-out appointment with your RA or the RHD if you cannot speak with your RA on time;
  • Clean your entire living space (apartment, suite, and bedroom as applicable) and ensure that all furniture is in the proper rooms;
  • Throw all trash and unwanted appliances in the dumpsters (dumpsters will be placed outside of your residence hall);
  • Have all of your belongings removed from the building before you check-out with the Resident Assistant;
  • You must return your key(s) during check-out;
  • Mail will not be forwarded during the summer break; you will need to change your mailing address.
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Donations/Collections of Gently Used Items and Non-Perishables

As you clean out your living space, consider donating your unwanted items and non-perishables instead of throwing them out. In an initiative to support Abraham House, Brother Devlin in coordination with the Office of Residential Life, will be collecting donations of the following items during the check-out process while students are moving out. Examples of items accepted are:
  • Non-perishable food and drinks (dry cereal is a great choice that you can bulk order from Chartwells)
  • Toiletries;
  • Clothing, jackets, hats, and gloves;
  • Linens, blankets, and towels;
  • Cleaning products and supplies;
  • Kitchen goods (pots, pans, small appliances, and utensils);
  • Hangers, dryer sheets, and laundry detergent;
  • Small furniture and appliances (chairs, lamps, shelving, area rugs, mini fridges, etc.).
Please watch for flyers in the lobbies of each residence hall with regards to collection dates and times.
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Damage Assessments

After the residence halls close, the Office of Facilities Management inspects every room in the residence halls with the Office of Residential Life to assess any damage that is present. Each resident will be charged for any damages that are found in their living spaces.
 
As stated in the Iona College Student Handbook on page 210:
 
“Residents will be held responsible for damage, misuse, removal, or theft of any College property. This includes any and all common areas, hallways, bathrooms, stairwells, fire safety equipment, and individual rooms. If the individual responsible for damage(s) cannot be identified, all residents of a room, suite, floor, or entire residence hall will share the costs for labor and materials. The group of individuals charged for unassigned damage(s) is determined according to the location of the damage and at the discretion of the Residence Hall Director.”
 
Information about damage assessment will be sent out in June by your Residence Hall Director.
 
We encourage all residents to speak with their roommates about any possible damages that might have occurred in the apartment/suite/room. If one or several individuals are responsible for the damages, please take the time to fill out a Damage Responsibility Form (PDF) which can be obtained from your resident assistant, residence hall director, or the Office of Residential Life. Damage Responsibility Forms must be handed in before you leave for the summer.
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