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This Policy is promulgated to aid College administrators in their efforts to comply with the requirements of the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (the "Clery Act"), as well as additional campus safety disclosure requirements established by the Higher Education Opportunity Act (HEOA). This Policy is based on the Clery Act and its implementing regulations, HEOA and its implementing regulations, as well as guidance provided by the U.S. Department of Education.
The Clery Act and HEOA impose three different types of campus safety and security disclosure requirements on institutions of higher learning that participate in federal student financial aid programs. Universities are required to formulate and disclose policies dealing with a range of law enforcement, safety and security matters. They are also required to maintain and provide access to logs and statistics of crimes reported on campus, or disclosed by local law enforcement agencies, and to maintain logs and statistics concerning fires in on-campus residences. Finally, the Act requires institutions to disseminate statistics pertaining to crimes and fires.
Iona College complies with the campus safety and security disclosure requirements of the Clery Act and HEOA by (1) establishing and disclosing all required campus safety and security policies, (2) maintaining all required campus crime and fire logs and statistics; and (3) disseminating all required campus safety information, through the Annual Campus Security and Fire Safety Report, and the Annual web-based data collection conducted by the Department of Education, Office of Postsecondary Education. Procedures to be followed to assure compliance with the Clery Act and relevant campus safety and security provisions of HEOA are outlined in more detail below.
Capitalized terms used in this Policy but not defined in the text shall have the meanings ascribed in the glossary attached to this Policy as Schedule A.
Campus Safety and Security Policies. The Policies listed below ("Campus Safety and Security Policies") are promulgated by Iona College in compliance with the Clery Act and HEOA and included in the annual CAMPUS SECURITY AND FIRE SAFETY REPORT:
Campus Crime Log: it is the responsibility of the Director for campus Safety and Security to maintain a daily Crime Log complying with the requirements of the Clery Act and to make the log open to public inspection as required by the Act.
Campus Fire Log: it is the responsibility of the Director for campus Safety and Security to maintain a daily Fire Log complying with the requirements of the HEOA and to make such log open to public inspection as required by the Act.
Annual Campus Security and Fire Safety Report. Iona College, acting through the Office of Campus Safety and Security, shall distribute on or before October 1 of each year an Annual Campus Security and Fire Safety Report to all enrolled students and employees, and shall make such report available to prospective students and employees upon request. Preparation, distribution and notices of the availability of the Annual Security and Fire Safety Report shall comply with the following:
Content of Report. The Annual Campus Security and Fire Safety Report shall include the following:
(i) All Campus Safety and Security Policies;
(ii) Statistics ("Crime Statistics"), indicating, for each of the three most recently ended calendar years, by Geographic Location and crime, the number of : (a) reported Clery Act Crimes, (b) reported Hate Crimes, and (c) Arrests and Referrals for Disciplinary Action; and
(iii) Statistics ("Fire Statistics"), indicating the following information for each reported fire in an on-campus student housing facility for the three most recently ended calendar years: the date and time, location, cause, number of injured persons needing medical treatment, number of deaths, and value of damaged property.
Distribution of the Annual Campus Security and Fire Safety Report. The University shall distribute the Annual Campus Security and Fire Safety Report to enrolled students and employees either by campus mail, or by posting on an internet or intranet web page. In the event electronic posting is utilized, all enrolled students and employees shall receive individual notices of its availability by campus mail or email describing the report, providing the address of the internet or intranet website where it is posted, and instructions for obtaining a printed copy free of charge.
Notices of Availability to Prospective Students and Employees. Iona College shall provide prospective students and employees with a notice describing the Annual Campus Security and Fire Safety Report and including instructions for either accessing the report on the internet or for obtaining a printed copy free of charge, in materials normally provided to such persons, such as the College Bulletin.
Completion of Department of Education Postsecondary Education Institutions Survey. Iona College, acting through the Office of Campus Safety and Security participates in the Department of Education, Office of Postsecondary Education annual web-based collection of campus crime and fire statistics.
Preparation of Annual Disclosure of Crime Statistics. The following outlines the College's policy concerning the preparation of the annual disclosure of crime statistics.
The Iona College Department of Campus Safety and Security is the official reporting authority at Iona College. Pursuant to the College Policy on Reporting of Crimes and Other Emergencies, all such reports should be made to the Iona College Department of Campus Safety. Additionally, any allegations of crimes reportable under the Clery Act of which they become aware and that they believe to be made in good faith must be reported to Iona College Department of Campus Safety.
The Director for Campus Safety and Security shall request annually from the New Rochelle police department statistics of all reportable crimes that occurred during the most recently ended calendar year on Public Property.
The Director for Campus Safety and Security shall compile annual Crime Statistics from the following sources, taking care to reconcile all records to eliminate double reporting where possible: Security logs, reports of Campus Security Authorities, responses from Public Police Agencies, and the databases of the Office of the Vice Provost for Student Life, and Residential Life.
Preparation of Annual Disclosure of Fire Statistics. The Director for Campus Safety and Security shall be responsible for the preparation of Fire Statistics in compliance with the Iona College Fire Safety Program.
Campus Safety Awareness and Crime Prevention Programs. Iona College places a high priority on maintaining a safe and secure campus for all students, faculty, staff, and visitors. Members of the College community have the opportunity to learn about campus security procedures and the prevention of crime, and are encouraged to be responsible for their own security and the security of others, through programs presented by various administrative offices and student clubs and organizations.