COMPANY INFORMATION

Company Name:  ____________________________________________________________________

Name of Contact Person:  ______________________________________________________________

Address: __________________________________________________________________________

City:_____________________________________________ State: _________  Zip: ______________

Telephone: _________________________________

Fax: _____________________________________

E-mail: ___________________________________
 

EXHIBIT SPACE:

Please confirm our organization for the following exhibit space:
___  $550 for an 8'x10' Exhibit Booth -- EARLY BIRD SPECIAL (Received on or before October 27, 2006)
___  $600 for an 8'x10' Exhibit Booth (After October 27, 2006)
___  $300 for a 6'x24" Exhibit Table

Cancellation of exhibit space reservations:
Prior to November 22, 2006 will receive a 75% refund.
Prior to December 31, 2006 will receive a 50% refund.
After December 31, 2006, no refund.

Organization Name (as it should appear on the identification sign and in the Conference Program):
 
 

CONFERENCE PROGRAM ADVERTISING:

Please confirm our organization for the following advertising space:
___ $400 Back Cover (please call to verify availability)
___ $350 Inside Back Cover (please call to verify availability)
___ $300 Full Page
___ $150 Half Page

Reservation Deadline:  November 10, 2006
Full Payment Due:  January 12, 2007
Reservations for advertising space can be cancelled in writing with no charge on or before December 5, 2006.  There will
be no refunds after this date.

CAMERA READY COPY DUE: JANUARY 12, 2007
 

Authorizing Signature:  __________________________________________

Title: _____________________________________________________  Date: ____________

PAYMENT METHOD:

___  Check Enclosed (made payable to the Eastern Economic Association)

___  MasterCard/Visa/AmExp Card # ____________________________________  Exp Date ____/____/____

 Authorized Signature  ______________________________________________

EXHIBITOR RULES AND REGULATIONS

Definitions:  “EEA” as used herein refers to the Eastern Economic Association, Inc. a New York nonprofit corporation.  The word “Exhibitor” refers to the organization indicated on this contract.

General Conduct of Exhibitors:  All of the following are prohibited: excessive noise; storage or use of flammable materials or any materials or substance prohibited by law or insurance carriers; use of materials with strong odors; solicitation of business by anyone other than representatives of exhibitor.

Space Assignments:  EEA reserves the right to reassign, move and add exhibit spaces.

Liability and Insurance:  Exhibitor agrees to assume all liability for loss or damage of any property of Exhibitor which Exhibitor may suffer during installation or removal or during the conference by any cause including but not limited to, burglary, fire or accident.  Exhibitor also expressly agrees to indemnify and hold harmless EEA and the host hotel, and all officers, directors, employees and agents of EEA from any and all claims, liabilities, losses, damage and expenses that may arise from the Exhibitor’s participation at the conference.  Exhibitor shall, at its own expense, secure and maintain through the period of the conference, including installation and dismantling time, general liability insurance.  Upon request EEA shall be provided with an insurance certificate naming EEA as Additional Insured under the Exhibitor’s general liability policy.

Exhibitor retains sole responsibility for its own exhibit materials.

The liability of EEA shall be limited to the money paid by Exhibitor as Exhibit Space rental, less a proportionate share of all expenses incurred by EEA related to the exhibition space.

Installation/Dismantling:  Exhibit space installation and dismantling must be performed within applicable union guidelines in effect at the host hotel.  Exhibitors will have access to their booth/table for installation from 7:30 p.m. until 10:00 p.m. on Thursday, February 22, 2007.  All Exhibitors must be set up and ready for the conference by Friday, February 23, 2007 at 8:00 a.m.  EEA reserves the right to reassign any space not ready at that time, without obligation to refund exhibit fees or provide other exhibit space.  All Exhibit space must be dismantled and removed from the exhibit area by 10:00 p.m. on Saturday, February 24, 2007.  Please note that exact timesmay be subject to modification closer to the event based on availability of hotel space.

Payment Terms:  Full payment must accompany all applications.  Applications with full payment must be received on or before January 12, 2006 for the Exhibitor’s name to appear in the Conference Program.

Cancellations:  All cancellations must be made in writing.  Exhibitors canceling prior to November 10, 2006 will receive a 75% refund; prior to December 31, 2006 will receive a 50% refund; and after December 31, 2006, no refund.

Exclusion:  EEA reserves the right to refuse any application for exhibit space as well as the right to restrict or evict any Exhibitor that, in the sole opinion of EEA, detracts from the character of the exhibition area.  In the event of such restriction or eviction, EEA will not be liable for any refunds, expenses or in any manner.

Subletting of Space:  Exhibitor shall not assign, sublet, or share the whole or any part of the space allocated without the prior written consent of EEA.

Acceptance of this contract by EEA shall in no way be construed as an endorsement of EEA of the Exhibitor, its products or services. EEA reserves the right to modify exhibit hours and/or days as EEA deems necessary.