Passwords Record Grades Change Preferences

Class Schedule Class Roster Student Transcripts

Remove Advisement Hold Course Catalog/Search for Classes

Get to PeopleSoft:

• Open Browser
• In the Address box type in http://www.iona.edu/peoplesoft
• Enter your PeopleSoft ID and PeopleSoft Password.
  
  Your ID and Password are case sensitive. You will be prompted to change your password the first time you sign-on. Passwords expire every 60 days.

Passwords:

All passwords must be eight characters including at least one number and one special character. You cannot re-use the same password.  Special Characters, e.g. ! @ # $ %

Expired password:
Passwords expire every 60 days. You may receive a screen with the message “Your Password has expired”.  You may not use prior passwords.

• Click on Change My Password.
• Enter Current password, New password and Confirm password.
• Click OK.

Setup forgotten password help:

• Click on My System Profile
• Click on Change or setup forgotten password help
• Choose one of the predefined questions by clicking on the down arrow to the right
• Enter your answer in the Response area and click OK
• Scroll down to the bottom and click Save

Forgotten password:

• From the PeopleSoft sign-on screen click on Forgot your password?
• Enter your User ID and click Continue
• Enter the response to your forgotten password question
• Click Email New Password (click only once)
  
  You will receive via email a new temporary password.  Please copy the password from your email and paste it into the password field on the sign-on screen.
  * Forgotten password will not work unless directions for Setup forgotten password help above were completed before you forgot your password.

Class Roster

To see your Class Roster:

• Click on Self Service
• Click on Faculty Center
  
  If necessary, change the Term by clicking on the button>Change Term. Select the term you would like by clicking on the button to the left of the term, then click on Continue.
  Notice the Class Roster icon identified in the key below.
  
   Class Roster
• Click the Class Roster icon located in the first column on the left of each row/class.

To print your Class Roster:

• Follow the instruction above to see your class roster.
• Scroll down to the bottom of the page and click on Printer Friendly Version.  This class roster will also print the email addresses of all your students.

To Record Grades:

• Click on Self Service
• Click on Faculty Center
  If necessary, change the Term by clicking on the button “Change Term”. Select the term you would like by clicking on the button to the left of the term, then click on “Continue”.
  Notice the Grade Roster icon identified in the key below.
  
  Grade Roster
• Click the Grade Roster icon located in the second column from the left for each row/class.
• Select the Grade Roster Type: Iona Mid-Term or Final Grade.
• Iona Mid-Term will only appear for faculty who are required to enter a mid-term grade.
• Change the approval status to “Not Reviewed”
• Select the student’s grade from the drop down menu in the Roster Grade column.
• After you have selected the grades, scroll down to the bottom of the Grade Roster screen and click on SAVE.
• Change the Approval Status to “approved”
• Scroll down to the bottom of the Grade Roster screen and click SAVE.

Quick Tip for Grade Recording: I, FA and W are not available to you. Each of these grades requires a form to be signed by you and the Dean's office

To Change User Preferences:

• Click on Self Service
• Click on Campus Personal Information
• Click on User Preferences
  To facilitate your navigation through the different pages, and to avoid having to select the generic values, you may default your most commonly used values for the following fields. Other values will remain available for selection as appropriate for each feature.
  
  Click on the down arrow next to each box to choose one of the following:
  Institution: Iona College
  Academic Career: Select Undergraduate, Graduate Arts and Science, or Graduate Business
  Term: Select Term (click on the magnifying glass to the right of the term field, then click on Look Up to select the term)
  Aid Year: Choose current academic year
• Click on Save

Class Schedule

To see your Class Schedule:

• Click on Self Service
• Click on Faculty Center
• Choose a Term by selecting “change term”. Once the selection is made, click “Continue”

To View Your Schedule of Classes:

• Click on Self-Service
• Click on Faculty Center
• Select View Weekly Teaching Schedule located under all of your classes

To view Student Transcripts:

• Click on Self Service
• Click on View my Advisees to see Advisee Roster. Here you should see a list of your Advisees.
  If students have a negative service indicator next to their name:
    the instructor will not be able to view the transcript.
• Click on View Student Details to the right of the student’s name.
• Under Academics, on the left, click on the down arrow to open the drop down box
• Select Transcript: View Unofficial
• Click on Go button: 
• In new window, for “Report Type” click on down arrow and select Unofficial Transcript
• Click on view report
• Click view report on the Previous Requests Screen

To view Student Transcripts for any student not in your Advisee list:

• Click on Self Service
• Click on View my Advisees
• Click on View Data for Other Students
• In the Advisee’s Student Center, enter the student’s Last Name, or Student ID
• Click on Search
• Click on that Student’s name in the returned list
  You will now see that student’s Student Center
• Under Academics click on the down arrow next to other academic. Select Transcript: View Unofficial and click on the Go button
• From the **Student Details** drop down list, choose Unofficial Transcript
• Click on the Change button
• In the blue box area click on the down arrow next to Report Type and select Unofficial Transcript
• Click on View Report
• Click on View Report

To Remove an Advisement Hold in Peoplesoft:

• Click on Campus Community
• Click on Manage Service Indicators
• Enter the Student’s last name in the Last Name box
• Click on Search
• Select the name of the student in the Search Results
• Under the ‘Code’ column, click on SR0 link (If you do not see SR0, the advisement hold has been removed)
• Click on the ‘Release’ button
  The Advisement Hold will now be gone from the list of Codes

Course Catalog/Search for Classes

To Browse Course Catalog:

• Click on Self-Service
• Click on Browse Course Catalog
  All courses offered are listed alphabetically
• Click on the Course Title or Course Number to view Course Detail

To Search for Classes:

• Click on Self-Service
• Click on Class search
• Select Institution and Term
• In Course Subject, choose the subject area.
• In Course Number input field, enter the three digit course number
  Note: If you do not know the three character Subject code, leave blank
• Click on Search