Visitors/researchers are welcome to the Iona College Libraries and to utilize our Archives and Special Collections during scheduled hours. Visitors/researchers are requested to contact the Libraries in advance to schedule an appointment using an online Special Collections Request Form.

When visiting to utilize archive materials, all visitors/researchers are required to complete a registration form and provide appropriate photo identification (e.g. driver's license) which will be photocopied and retained for Iona's records. All researchers are requested to provide purpose of research and description of the materials used.

Access to materials may be restricted by certain conditions of the gift/deposit, by its physical condition, or for other reasons. All packs, briefcases, coats, and other personal items are to be left withstaff. Only pencils, paper, and note cards may be used (no pens or markers are permitted.) Tape recorders, laptop computers, and digital cameras may be used with the permission of the librarian on a case by case basis.

The library reserves the right to inspect all research materials and personal effects before the visitor/researcher leaves the archives reading room. No food or beverages are allowed in the Archive Reading Room.

All archived and special collection items must be consulted in the Archive Reading Room and may not be taken from this area. Those utilizing materials are responsible for the careful handling and safeguarding of all materials made available for use. Users may be asked to wear gloves, which will be provided, before handling certain materials.

Alteration, mutilation, destruction or theft of archival material is a felony.

The use of certain materials is restricted by statute, donor or office of origin. The Archives/Special Collection reserve the right to restrict access to materials that are being preserved, processed or are exceptionally fragile or valuable. In some cases, copies may be substituted for originals.

Photocopying and scanning of materials is not permitted. Requests for photocopying or other reproduction of materials, when possible, will be considered. This service may not be available for all materials and may require future fulfillment.

The number of documents or boxes or books given at any time is at the discretion of the Archivist, and all are to be returned in the same order.

Iona College Libraries is required to receive a copy of any publication in which extensive use is made of the materials in the Archives.

It is the responsibility of the researcher to conform to the laws of copyright and literary property rights when quoting or publishing archival materials, as well as laws of libel, invasion of privacy, and property rights.

The preferred citation is: Archives and Special Collection, Iona College Libraries, Iona College, 715 North Avenue, New Rochelle, NY 10801-1890.

These policies are subject to revision at any time.

March, 2011