All publicity material, whether printed on or off campus, must be approved as to form by the Director of Student Development or his/her designee before it is distributed or posted. This includes, but is not limited to, chance books, flyers, posters, and public address announcements. No banners or sheets may be displayed on campus due to safety regulations.

No approval will be given to publicity that encourages alcohol use, places emphasis on the quantity or frequency of use, reduced prices of alcoholic beverages, or the free distribution of it. Flyers, posters, banners and other forms of publicity which are used to advertise on or off campus events, including house parties where alcohol is served, may state the location, day, date, time and sponsoring group of the event. All other narrative or artwork must be approved as part of the process. The Office of Student Development will not permit narrative or artwork which depicts the use of alcohol or drugs or which is lewd, licentious, racist, sexist, biased, or in poor taste. All advertising for events which implies that alcohol will be served must stipulate that two forms of proof of age are required for admittance and a person must be 18 to enter and 21 to drink. Flyers used to advertise on or off campus events where alcohol is served cannot be posted in classrooms, the library, or on departmental bulletin boards. The Director of Student Development or the Vice Provost for Student Development may impose disciplinary sanctions against individuals and/or campus organizations who violate these procedures or who alter any publicity after it has been approved.

Flyers and posters must be approved and stamped by the Director of Student Development or his/her designee before distribution or posting. Outside organizations, not affiliated with the College, may not advertise on campus without the permission of the Director of Student Development or his/her designee. No organization or individual may post more than one flyer on any one bulletin board. Flyers may not be distributed by being placed on vehicles or posted in any area except the following bulletin boards:

• Spellman Hall;
• Vitanza Dining Commons;
• Doorley Hall, first floor near the main door;
• Doorley Lounge;
• Mulcahy Campus Events Center, only in accordance with the policies established by the Department of Athletics; and
• Residence Halls, only in accordance with the policies established by the Office of Residential Life.

The Information Technology Resource Center will duplicate organizational business material at prevailing rates. Materials must be submitted three working days in advance. Organizations must pay for this service when the work is picked up. If students plan to post or distribute publicity at other colleges, they must obtain permission from the appropriate college official at that particular college or university.

Informational marketing programs should have educational value and should subscribe to the philosophy of the responsible and legal use of the product represented. The Director of Student Development or his/her designee may also not approve publicity that is inconsistent with the general goals, mission, and good name of the College, or the integrity of the educational and/or developmental process. All students and student groups who wish to publish news of their events to the outside press are expected to do so through the Office of Student Development in conjunction with the Director of Public Relations in the Advancement Office.

Students are expected to secure permission from the Office of Student Development before giving out written material (with the exception of official College publications); granting interviews about the College; discussing information about student activities or student opinion; speaking or performing in any public medium or at any public function off campus as Iona College students; permitting photographers to photograph individuals or groups on campus for newspaper or television use; making business arrangements for commercial advertising which involves the name of the College; and using the name of the College or the College seal.