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In scheduling events on campus, all students and campus organizations are required to observe the following regulations:

1. Discuss the event with the Director of Student Development to ensure that there will be no conflict of scheduling or repetition of events.

2. Tentatively book the date and time for the event with the Department of Campus Safety and Security.

3. Obtain a SPACE RESERVATION FORM that will need to be completed, with approval signatures from Campus Safety and Security, Facilities Management and Food Services.

4. Return the completed Space Reservation Form to the Department of Campus Safety and Security. FINAL PERMISSION FOR THE EVENT WILL ONLY BE GRANTED UPON RECEIPT OF THIS FORM.

5. Space Reservation Forms must be obtained and the forms completely approved at least two weeks before the date of the proposed event, or it may not take place as scheduled.

6. Student organization events are for the benefit of the students of Iona College and their guests. Any organizations wishing to invite students from other Colleges may do so only with the written permission of the Director of Student Development. At no time will high school students be permitted to attend events. High school students and student groups may perform at events if they are contracted by the student organization and only after permission is granted by the Director of Student Development.

7. A mixer is an event sponsored by an approved campus organization, with an estimated attendance of at least one hundred fifty people. The Director of Student Development and the moderator of the organization must approve of the event in writing. Any official campus organization which would like to sponsor a mixer must meet with the Director of Student Development at least three weeks prior to the event to discuss the policies and procedures regarding the advertising for, and the administration of, the event. The Department of Campus Safety and Security must have at least two week’s notice in order to staff the event.

8. The use of all campus facilities is coordinated by the Department of Campus Safety and Security but each organization should check the availability of each facility with the following offices BEFORE OBTAINING A SPACE RESERVATION FORM: Academic Buildings and Rooms - Registrar’s Office; Athletic Areas - Mulcahy Center Facilities Coordinator; Chapel - Campus Ministries; Departmental Conference Rooms - Academic Deans; Dining Halls - Campus Safety and Security; Gael Club - Campus Safety and Security; Library - Chief Librarian; Lounges - Campus Safety and Security; Presidential Rooms - Office of the President; and Residence Halls - Director of Residential Life.

For events with alcohol:

The following information is presented to familiarize students and staff with the institutional policies related to the use of alcoholic beverages at events.

1. The sale, distribution, or consumption of alcohol is not permitted at any mixer without the permission of the Director of Student Development. Alcoholic beverages can only be distributed by the College’s Food Service. No bottles or cans can be distributed. All alcoholic beverages must be distributed in cups or glasses. Proofing is required for all events. See the Director of Student Development for specific information. Mixers that are held during the week must end by 12:00 am. Mixers held on weekend nights must end no later than 1:00 am.

2. It is a violation of the College Code of Conduct to fail to comply with the College’s regulations and the laws of the State of New York governing the possession, distribution, and consumption of alcohol. The College Code of Conduct is contained in this Handbook.

3. Alcohol is not permitted in any residence hall owned or leased by the College nor is it permitted at any athletic event held on or off campus.

4. All campus events at which alcohol will be served must be registered by submitting a completed Space Reservation Form to the Department of Campus Safety and Security and by making an appointment with the Director of Student Development. The Director will evaluate requests for events involving alcohol, based on the requirements of New York law and College policies and procedures.

5. Advertising for events at which alcoholic beverages will be consumed must comply with the publicity procedures contained in this Handbook whether the event is held on or off campus. No off-campus advertisement is permitted.

6. Alcoholic beverages may only be served on campus by the College Food Service. Students are not permitted to purchase or receive beer, wine, wine coolers, or liquor from any outside vendor or person, and bring this product to a campus event.

7. A reasonable quantity of an attractive variety of non-alcoholic beverages must be available from the same location as alcoholic beverages. A variety of food and snacks must also be available for the duration of an event. Quantities of food will be in direct relationship to the number of individuals attending the event and the length of the event. Quantities of food will be determined by the Food Service Director and approved by the Director of Student Development.

8. Only students who are over 21 years of age may participate in a College event at which alcohol is served. It is the responsibility of the sponsoring organization to ensure that all those who enter are over 21. All students must have a valid College ID card and proof of age to gain admittance, and the College Food Service reserves the right to request a second form of photographic identification when it is deemed necessary.

9. It is required that the moderator of the sponsoring organization and a member of the Department of Campus Safety and Security be present in the room during the event.

10. Alcoholic beverages may not be brought into or removed from the immediate area in which a College-sponsored event is occurring. Alcoholic beverages may not be removed from any area in which a registered event is occurring.

11. The service of alcohol must be terminated at least one-half hour prior to the conclusion of any event that is at least two hours in duration. No event at which alcohol is served may exceed four hours and the event must end no later than 1:00 am.

12. “Bring your own bottle” (BYOB) affairs are not permitted at anytime. “All you can drink” parties and events for which the admission charge includes the unlimited availability of alcohol are prohibited.

13. Alcoholic beverages will be distributed according to the following procedure:

• One drink per individual per hour.
• Drink tickets will be distributed in a different color for each hour of service.