Policies and Procedures for Public Use of Iona College Archive Material
Visitors/researchers are welcome to the Iona College Libraries and to utilize our Archives and Special Collections during scheduled hours. Visitors/researchers are requested to contact the Libraries in advance to schedule an appointment.
When visiting to utilize archive materials, all visitors/researchers are required to complete a registration form and provide appropriate photo identification (e.g. driver's license). All researchers are requested to provide purpose of research and description of the materials used.
Access to materials may be restricted by certain conditions of the gift/deposit, by its physical condition, or for other reasons. All packs, briefcases, coats, and other personal items are to be left with staff. Only pencils, paper, and note cards may be used (no pens or markers are permitted.) Tape recorders, laptop computers, and digital cameras may be used with the permission of the librarian on a case-by-case basis.
The library reserves the right to inspect all research materials and personal effects before the visitor/researcher leaves the archives reading room. No food or beverages are allowed in the Archive Reading Room. All archived and special collection items must be consulted in the Archive Reading Room and may not be taken from this area. Those utilizing materials are responsible for the careful handling and safeguarding of all materials made available for use. Users may be asked to wear gloves, which will be provided, before handling certain materials. Alteration, mutilation, destruction or theft of archival material is a felony.
The use of certain materials is restricted by statute, donor or office of origin. The Archives/Special Collection reserve the right to restrict access to materials that are being preserved, processed or are exceptionally fragile or valuable. In some cases, copies may be substituted for originals.
Photocopying and scanning of materials is not permitted. Requests for photocopying or other reproduction of materials, when possible, will be considered. This service may not be available for all materials and may require future fulfillment.
The number of documents or boxes or books given at any time is at the discretion of the Archivist, and all are to be returned in the same order.
The preferred citation and accreditation is:
Iona College Archives, New Rochelle, NY
For items from the Thomas Paine National Historical Association:
The TPNHA Collection at Iona College Libraries
Use and Reproduction Policy
FOR PUBLICATION: The applicant must specify the title of the piece, publisher, intended print run and publication date. The fees and permission are granted for one-time, non-exclusive use. Additional printings such as electronic formats, international editions or book clubs, require a new application for permissions. The permission to publish is not effective until the applicant receives, signs, and returns the request form. Images must display proper accreditation: With the permission of the Iona College Libraries Archives
All use of TPNHA Collection images must display proper accreditation:
With permission of the TPNHA Collection at Iona College Libraries.
Commercial user's fee is $75 per image. Digital image, 300 dpi, additional $25.
Non-profit fee: $0, Digital image, 300 dpi $25.
FOR WEBSITES: Requests for use of images on websites are to be submitted to address below. The same accreditations apply, and fees for commercial sites are $100 per image. For non-profit and scholarly sites there are no fees, but accreditation still applies.
FOR EXHIBITS, EDUCATIONAL VIDEOS and PHOTOS: Release of images of artifacts in the Collection is determined by the item and the use. Certain items may not be photographed and there may be restrictions on the use of flash. If an image is to be used for a commercial reproduction, than the above $75 per image applies. Photos used for non-profit publications, print or electronic, and educational exhibits, are not charged a fee. Accreditation must accompany any use of images.
Reproducing content of unpublished text from the Collection must carry the same permission as the above image permissions. In addition, no digitizing of the entire document is permitted, and use of segments of the text for academic purposes are permitted with due recognition of the proper accreditation. Supplying a photocopy is not an authorization to publish. Photocopies may be provided for scholarship and research purposes only and may not be further reproduced.
Iona College Libraries is required to receive a copy of any publication in which extensive use is made of the materials in the Archives.
The Iona College Archives complies with United States copyright law (US Copyright Act of 1976, 90 Stat. 2541; US Code Title 17). It is understood that the Copyright law of the United States governs the making of photocopies and reproductions of copyrighted material. It is therefore understood that the publishing party assumes all responsibility for obtaining permission for use of any material where copyrights, literary property rights, or other forms of ownership of intellectual property may apply, in conformance with the provisions of the United States Copyright law.
To obtain permission to please complete the Iona College Libraries Archives Reproduction and Use Request Form and return it to the address listed on the form.
These policies are subject to revision at any time.