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College Council Constitution

PREAMBLE: The College Council serves as the plenary governance body representing the collective interests of the Iona College community. The College Council serves as the principal liaison and advisory body to the Administration on behalf of the Standing Committees defined herein, and the Constituent Assemblies comprised of the Faculty Senate, Staff and Administrative Council and Student Government Association. The powers of the College Council are derived from and are subject to the powers of the Board of Trustees.

PART I

1. The Chair of the Faculty Senate is also the Chair of the College Council. The Chair may appoint another member of the College Council to serve as Chair of any plenary meeting.

2. The Secretary of the Faculty Senate is also the Secretary of the College Council.

3. By-laws of the College Council may be amended or repealed by a 2/3 affirmative vote of the voting members of the College Council. Changes in the composition or duties of the Standing Committees or the elimination or introduction of Standing Committees requires a 2/3 affirmative vote of the voting members of the College Council in attendance. Notification of all matters requiring such 2/3 affirmative vote must have been placed on the agenda and circulated to the College Council membership at least two weeks in advance of the vote. Matters requiring a 2/3 affirmative vote are subject to the final approval of the President.

4. Changes to the constitution of the College Council may originate from the College Council, a Constituent Assembly, the President, or Board of Trustees. To be ratified, changes must receive a 2/3 majority affirmative vote of the voting members of the College Council, before being sent to all Constituent Assemblies. If the changes receive a majority affirmative vote in each Constituent Assembly, they will be sent to the President for final approval.

5. All matters other than those noted in 3 and 4 above are decided by a simple majority vote.

PART II
THE COLLEGE COUNCIL

1. Membership

1.1. The College Council consists of ex-officio members, representatives of the Faculty Senate, Staff and Administrative Council, and Student Government Association:

1.1.1. The President, Provost, Senior Vice President for Finance and Administration and General Counsel (ex officio, without vote).

1.1.2. The Chair and seven representatives of the Faculty Senate.

1.1.3. The Chair and one representative of the Staff and Administrative Council.

1.1.4. The Chair and one representative of the Student Government Association.

1.1.5. The Chairs of the Standing Committees (ex officio, without vote).

1.2. The Faculty Senate, the Staff and Administrative Council, and the Student Government Association are each responsible for selecting their representatives to the College Council and to the Standing Committees in accordance with procedures defined in their respective constitutions. No representative may serve more than six consecutive years on the College Council or a given Standing Committee.

2. Participation and Voting

2.1. All members of the College Council are free to participate fully in discussions of any matter before the College Council.

2.2. Voting members of the College Council have the right to vote on all matters that come before the College Council, except that only members of the College Council who hold full-time faculty appointments may cast votes on reports and recommendations of the Committee on Rank, Tenure and Awards.

3. Meetings

3.1. The College Council meets at least eight times during the Academic Year, which begins with the second summer session and ends with the spring term (four times in each semester).

3.2. A General Assembly, inclusive of the entire College community will be held by the College Council once per semester. This meeting will be conducted as a regular meeting of the Council, except that a portion of the meeting will be set aside for questions from the community. During this portion of the meeting, rules regarding non-member participation are waived and questions may be directed to any member of the Council.

3.3. Special meetings of the College Council may be called by the Chair, the President, or by petition of any four voting members of the College Council.

3.4. A quorum consists of a majority of the members of the College Council, including a majority of the voting members of the College Council.

3.5. Agendas for meetings of the College Council are set by the Chair of the College Council in consultation with the President, Provost, Chair of the Student Government Association and Chair of the Staff and Administrative Council, and distributed to members of College Council no less than seven days in advance of each meeting. Ordinarily, Action Items (and written summary minutes, if possible) from Standing Committees and Constituent Assemblies should be submitted to the Secretary two weeks prior to any College Council meeting, so they may be distributed with the agenda one week before the meeting.

3.6. Meetings of the College Council are open to all members of the College community as observers. Non-members of the College Council may be permitted to address the College Council upon recognition of the College Council Chair.

3.7. Minutes of the College Council are published within one week of approval by the Secretary for the information of the College community.

3.8. The President, Provost, respective Chairs of the Faculty Senate, Student Government Association, Staff and Administrative Council, and Standing Committees are given the opportunity to make brief reports at each meeting of the College Council and to respond to questions from its members. They may also report on actions taken in response to recommendations of the Standing Committees and College Council.

3.9. Upon consent of 2/3 of its members, the College Council may consider a specific agenda item in executive session. During the executive session minutes will not be recorded, however the results of deliberations may be recorded in the meeting minutes.

4. Duties

4.1. The College Council coordinates the work of the Standing Committees; refers matters to Standing Committees for consideration; receives and comments on reports and recommendations of the Standing Committees, the Constituent Assemblies, and the Administration; discusses and makes recommendations to the Administration concerning issues that cut across Committee and Constituent Assembly jurisdictions, and monitors implementation of recommendations of Standing Committees and the College Council.

4.2. Reports and recommendations of the Standing Committees and Constituent Assemblies are directed to the Administration through the College Council, which may endorse, comment on, or suggest changes to such reports, but may not approve, disapprove or block consideration of those reports by the Administration. Normally, the Administration should refrain from acting on such reports until it has had an opportunity to review the comments and recommendations of the College Council.

4.3. If a Standing Committee should present an emergency or other matter requiring immediate action to the Administration, that Committee should simultaneously present the matter to the Chair of the College Council (unless the matter is confidential, e.g., a personnel issue). The Administration, likewise, will notify the Chair of the College Council and of each of the Constituent Assemblies of any such urgent matter submitted to it by a Standing Committee. Either the President of the College or the Chair of the College Council may convene an urgent meeting of the College Council, by conference call if necessary, to discuss such a matter.

4.4. When making appointments or renewing the appointments of academic and student development administrators above and including the position of Associate Dean, the President, together with the College Council, determines or approves a method for obtaining faculty and/or administrative and student input appropriate to the position.

4.5. Staff support for the College Council is provided by the Provost’s Office.

5. Standing Committees

5.1. Primary responsibility for formulating reports and recommendations on matters of concern to the College is vested in Standing Committees. Each Standing Committee considers matters related to its areas of jurisdiction as defined below, and reports its findings and recommendations to the College Council and/or to the appropriate administrator responsible for that area.

5.2. Membership and Voting: Faculty, staff and student members selected by their respective Constituent Assemblies are full voting members of each Standing Committee as specified below, except that student representatives on the Committee on Academic Affairs may not vote on matters relating to individual faculty grievances. The Chair of each committee is elected by and from the voting members of that Committee to a one-year term. Committee chairs vote when votes are cast by secret ballot, but refrain from voting except to break a tie when votes are public.

5.2.1 Standing committees are seated and elect their respective Chair at the end of the academic year. The first meeting for each committee is called no later than late May by the newly elected chair or in the absence of a chair by an ex officio member of that committee.

5.3. Administrative members of each Committee serve ex officio and may participate fully in all Committee deliberations, but have no vote and are not eligible for election to Chair. Administrative members serve as liaison between the Committee and the Administration and are expected to provide information, analyses and support to the Committee to facilitate its deliberations.

5.4. Other faculty, students, staff and administrators may be invited to attend and participate in Committee meetings during discussions requiring their views.

5.5. Committee meetings are conducted in a professional and civil manner, providing opportunities for all Committee members to participate in deliberations. Committees meet regularly and address matters before them in a timely manner.

5.6. In matters in which time is of the essence, such as faculty and administrative appointments and budgetary matters, Standing Committees submit their comments and recommendations in accordance with a reasonable schedule determined in advance by the appropriate administrator. Should a Committee fail to act in a timely manner, the appropriate administrator, upon written notice to the Chair of the Committee and Chair of the College Council, may take action as necessary in the absence of recommendations from the Committee.

5.7. Administrators will give timely and thoughtful consideration to advice and recommendations of the Standing Committees and will report to the Committees on actions taken in response to Committee recommendations.

5.8. Each Standing Committee adheres to responsibilities, jurisdiction, and procedures as defined in the College Council Constitution. Any changes to the description of any Standing Committee must be consistent with the provisions of this Constitution and must be approved by the voting members of the Committee, ratified by the College Council, and approved by the President.

5.9. The following Standing Committees are constituted:

5.9.1. Committee on Rank, Tenure and Awards.

5.9.1.1. Members: The committee includes the Provost, Associate Provost and Academic Deans (ex officio); six tenured faculty members from the School of Arts and Science; and three tenured faculty members from the School of Business. At least one faculty member serving on the Committee on Rank, Tenure and Awards also serves on the Faculty Senate.

5.9.1.2. Reporting Structure: On personnel actions the Committee reports to the Provost. On matters of policy the Committee consults with the Faculty Senate and reports to the College Council and Provost.

5.9.1.3. Jurisdiction: The Committee has jurisdiction over policies, procedures, and personnel actions concerning faculty appointments, promotions, contract renewals, granting of tenure, fellowships, awards, and leaves of absence.

5.9.2. Committee on Academic Affairs

5.9.2.1. Members: The Committee includes the Provost, Academic Deans, Registrar, Director of the Hynes Institute for Entrepreneurship and Innovation, Honors Director, Core Director, Director of Academic Civic and Global Engagement, Institutional Review Board Chair and Director of Libraries (ex officio); six faculty members from the School of Arts and Science and three faculty members from the School of Business; two representatives of the Student Government Association and one representative from the Staff and Administrative Council. On academic grievances, only faculty members of the Committee deliberate and vote.

5.9.2.2. Reporting structure: On personnel matters the Committee reports to the Provost. On matters of policy the Committee consults with the Faculty Senate and reports to the College Council and Provost.

5.9.2.3. Jurisdiction: The Committee has jurisdiction over academic standards, academic policies and procedures, academic assessment including student learning outcomes, curricular matters, departmental matters, academic programs, and academic grievances.

5.9.3. Committee on the Budget

5.9.3.1. Members: The Committee includes the President, the Provost, the Senior Vice President for Finance and Administration, and Academic Deans (ex officio); six faculty members from the School of Arts and Science and three faculty members from the School of Business; two representatives of the Student Government Association; and two representatives of the Staff and Administrative Council.

5.9.3.2. Reporting structure: The Committee reports to the College Council and the Senior Vice President for Finance and Administration.

5.9.3.3. Jurisdiction: The Committee has jurisdiction over budgetary policies and procedures, current and proposed budgets, salaries and benefits.

5.9.4. Committee on Human Resources and Compensation

5.9.4.1. Members: The Committee includes the Provost, Senior Vice President for Finance and Administration, and Director of Human Resources (ex officio); three faculty members from the School of Arts and Science and two faculty members from the School of Business; six representatives of the Staff and Administrative Council; and one member of the Student Government Association. The five faculty members constitute a Sub-committee on Faculty Salaries and the six staff members constitute a Sub-committee on Staff salaries.

5.9.4.2. Reporting structure: On Human Resource and campus safety policies the Committee reports to the College Council and Senior Vice President for Finance and Administration. On matters of Compensation the faculty and staff Sub-committees report to their respective constituent assembly and to the Committee on the Budget.

5.9.4.3. Jurisdiction: The Committee has jurisdiction over human resources policies, programs and procedures; and salaries and benefits for faculty, staff and administrators, and campus safety policies.

5.9.5. Committee on Libraries and Information Technology

5.9.5.1. Members: The Committee includes the Vice Provost for Information Technology; Director of Libraries (ex officio); one professional librarian; one non-librarian member of the library staff; one Information Technology staff person; three faculty from the School of Arts and Science and two faculty from the School of Business; two representatives of the Staff and Administrative Council and two representatives of the Student Government Association.

5.9.5.2. Reporting structure: On policies and procedure the Committee reports to the College Council and the Vice Provost for Information Technology and Libraries. On budgetary matters the Committee reports to the Committee on the Budget.

5.9.5.3. Jurisdiction: The Committee has jurisdiction over policies, procedures, and needs of the Library, library services, information technology and computing services

5.9.6. Committee on Institutional Advancement

5.9.6.1. Members: The Committee includes the Senior Vice President for Advancement and External Affairs, Senior Director for Marketing and Communications and Director of Alumni Affairs (ex officio); three faculty members from the School of Arts and Science and two faculty members from the School of Business; two representatives of the Student Government Association; and two representatives of the Staff and Administrative Council.

5.9.6.2. Reporting structure: The Committee reports to the College Council and the Senior Vice President for Advancement.

5.9.6.3. Jurisdiction: The Committee has jurisdiction over policies and procedures regarding development, alumni affairs, public relations, and publications.

5.9.7. Committee on Student Life

5.9.7.1. Members: The Committee includes the Vice Provost for Student Life (ex officio); three faculty members from the School of Arts and Science and two faculty members from the School of Business; two representatives of the Student Government Association and one representative each from the Residence Hall Association, the Commuter Student Association, the Council of Multicultural Leaders, and the Council for Greek Governance; one graduate student; one returning adult student; and one representative from the Staff and Administrative Council.

5.9.7.2. Reporting structure: The Committee reports to the College Council and the Vice Provost for Student Life.

5.9.7.3. Jurisdiction: The Committee has jurisdiction over matters concerning student interests and needs; and policies and procedures regarding student services, student life, student activities, student housing and food services, student admissions and student financial assistance.

5.9.8. Committee on Athletics

5.9.8.1. Members: The Committee includes the Vice President for Athletics; Vice Provost for Student Life, and the Senior Women's Administrator (ex officio); two coaches appointed by the Vice President of Athletics; the NCAA Faculty Representative; three faculty members from the School of Arts and Science and two faculty members from the School of Business; two representatives of the Student Government Association; one representative of the Student-Athlete Advisory Committee (ex officio); and two representatives of the Staff and Administrative Council.

5.9.8.2. Reporting structure: The Committee reports to the College Council and the Vice President for Athletics.

5.9.8.3. Jurisdiction: The Committee has jurisdiction over policies and procedures concerning student intramural and intercollegiate athletics, student athletic eligibility and compliance with NCAA and athletic conference regulations.

5.9.9. Committee on Diversity

5.9.9.1. Members: The Committee includes the Vice Provost for Student Life; Student Life Administrator; and the Senior Women's Administrator for Athletics (ex officio); two faculty members from the School of Arts and Science; one faculty member from the School of Business; two representatives of the Student Government Association; and two representatives from the Staff and Administrative Council.

5.9.9.2. Reporting structure: The Committee reports to the College Council and the Provost.

5.9.9.3. Jurisdiction: The Committee has responsibility for diversity initiatives, policies and the promotion of opportunities and professional development related to diversity.

5.9.10. Committee on Enrollment Management

5.9.10.1. Members: The Committee includes the Vice President for Enrollment Management; the Associate Vice President for Student Financial Services; Assistant Vice Provost for Student Services; Senior Director of the Center for Advising and Academic Services (ex officio); three faculty members from the School of Arts and Science; two faculty members from the School of Business; two representatives of the Student Government Association; and two representatives from the Staff and Administrative Council.

5.9.10.2. Reporting structure: The Committee reports to the College Council and the Vice President for Enrollment Management.

5.9.10.3. Jurisdiction: The Committee has responsibility for policies and procedures related to recruitment, admissions, retention, financial aid and student accounts.

5.9.11. Committee on Environmental Sustainability

5.9.11.1. Members: The Committee includes the Provost; and Associate Provost (ex officio); three faculty members from the School of Arts and Science; two faculty members from the School of Business; two representatives of the Student Government Association; and two representatives from the Staff and Administrative Council.

5.9.11.2. Reporting structure: The Committee reports to the College Council and Provost.

5.9.11.3. Jurisdiction: The Committee has responsibility for the development, recommendation and promotion of initiatives to advance sustainability.

6. Ad Hoc Committees

6.1. The College Council may appoint special ad hoc committees to consider and report to the College Council on matters that cut across the jurisdiction of the Standing Committees, which require external representation or that are needed for other compelling reasons. Such committees are for a specified purpose, limited in duration to no more than three academic years, and may not duplicate work of the Standing Committees.

PART III
BY- LAWS

1. General

1.1. Members of the College Council should attend every College Council meeting.

1.2. Standing Committees, upon request, allow members of the Iona community to make oral presentations to the Committee. Each Committee determines the nature and duration of these presentations.

1.3. In order to ensure maximum efficiency of Committee work, Chairs should notify Committee members of meetings at least one (1) week in advance whenever possible. This notification should include the agenda and all pertinent materials to be discussed.

1.4. All Standing Committees keep and publish summary minutes, inclusive of committee decisions, within two weeks of each meeting. Each year Committees review the activities of the preceding year, establish an agenda for the next year and, when appropriate, propose statutory changes that contribute to the effectiveness and efficiency of the Committee.

1.5. An annual record of attendance is compiled by Committee Chairs and made available to the College Council and the Iona community.

1.6. Members of Standing Committees continue until they are replaced by their successors at the beginning of the academic year.

1.7. The College Council Constitution is reviewed and updated at least every five years and as needed per College governance.

2. College Council Meetings

2.1. College Council meetings are guided by Robert's Rules of Order, the responsibility of adherence for which is the Secretary's.

2.2. College Council members are notified of the dates of regular plenary sessions at least three (3) weeks in advance.

2.3. The Secretary of the College Council distributes the agenda and all pertinent information to the College Council membership at least one (1) week in advance of the regularly scheduled plenary sessions. A member may make a proposal from the floor under the section entitled "'New Business".

2.4. Individuals who resign or cease to be members of the College Council and/or a Standing Committee should also notify the Secretary as soon as possible.

3. Compensation

3.1. The Chair of the College Council receives two course remissions per semester. Under special circumstances a stipend may be substituted for a remission with the approval of the Provost.

3.2. The Secretary of the College Council receives one course remission per semester. Under special circumstances a stipend may be substituted for a remission with the approval of the Provost.

Approved: 11/13/2000
Amended: 05/04/2012
Amended: 11/14/2017