Answers to Frequently Asked Questions
The COVID-19 pandemic is not something any of us would have chosen for your college years. Iona College is taking every precaution to ensure the health, safety and continued academic success of our entire community. We know that new facts will continue to surface, and that vigilance is paramount. We are closely monitoring all information and have prepared a comprehensive operational Return to Campus Plan to help guide us through the upcoming academic year.
Students may only visit other students within their own residence hall who are not in isolation or quarantine. Non-residential students are not allowed on campus, which includes the halls.
Students who are NOT under quarantine or isolation instructions may leave campus or go home. Students who have been instructed to quarantine and choose to do that from home must inform Residential Life they are leaving campus to do so. If a resident student is leaving campus on their own, they should let their RA know.
Students may not use libraries or study spaces on campus at this time. We are planning expanded use of outdoor spaces for students to relax, take online classes, study or engage in social distanced gatherings.
Iona is working closely with the state and county health departments to conduct contact tracing and notify anyone who was exposed to an individual that tested positive. If someone tests positive, the contacts they were exposed to will be called as soon as it is made known to us.
If your roommate was exposed, your roommate will be instructed to get tested and quarantine. It may take as much as 5 to 7 days for the virus to develop enough to be detected on the PCR test. Any exposed person is advised to self-quarantine based on exposure. If you have been exposed, you will be contacted. If you are concerned about exposure to an exposed person, you can always get a test and self-quarantine. Please see CDC guidelines regarding exposure. Where there is doubt on extent of exposure, out of an abundance of caution, self-quarantining is helpful.
When it comes to quarantining, we suggest everyone follow the guidelines put in place by the CDC and New York State. Follow your state and local jurisdictions’ guidelines. You can have a person in your home quarantined and NOT require quarantining of others. The quarantined person should not mix with other household members and remain separate including bathroom and eating for the entire period.
Testing is available on campus for students at the Arrigoni Center. Students who would like to get tested on campus at the Arrigoni Center can call Iona Health Services at (914) 633-2548 to schedule a test. Testing is free to all students.
Testing Center hours are:
Monday – Thursday, 9 a.m. – 3 p.m.
Monday – Thursday, 5:30 p.m. – 8 p.m.
Friday, 9 a.m. – 1 p.m.
RETURN TO CAMPUS
Teaching and learning will occur in a mixed-mode method to allow for both in-person and remote learning. All fall 2020 and spring 2021 classes will be held in a mixed-mode method with synchronous learning, with the exception of classes already designated as distance learning (DL). Iona's course catalog lists classes and the learning mode on the College's website.
To help protect our community, Iona will conduct the first week of classes online starting Monday, February 1 to give every student a chance to submit their negative COVID test results. The graduate business trimester starts March 1 and will also be mixed mode. Online instruction will pertain to all classes.
For more details on courses, please refer to the Mode of Courses section of our Return to Campus Plan.
Residential Students coming from NY, CT, VT, MA, PA, NJ:
- Residential move in will take place 1/29, 1/30 and 1/31.
- Residential students will be contacted by Residential Life with specific dates, instructions and expectations for move-in.
- Like all students, residential students must take a PCR or rapid COVID test 14 days before arrival to campus.
- In addition to the pre-arrival test, upon arrival to campus, all residential students will be required to go directly to Arrigoni Center, get a rapid COVID test and wait approximately 15 minutes for their results before moving in.
- Students with negative results can proceed to their residence hall to move in. One guest may accompany each student, and must be wearing a mask.
- If a student tests positive, they will return home to isolate for the required 10 days.
- Residential students must download the Navica app which will display their test results and act as proof that they are eligible to move in to residential halls. The Navica app is available for download on the app store and Google Play.
Students coming from international locations and non-contiguous states (OUTSIDE of PA, CT, NJ, MA, VT) will need to abide by NYS travel advisory and protocol.
- Residential students can move in as early as 1/23 and will be contacted by Residential Life with an assigned move-in date.
- Students should get a pre-arrival COVID test within 3 days of getting to campus and submit the results via Medicat. Students coming from outside of NY, CT, NJ, VT, MA and PA must get their pre-arrival test closer to their arrival date – only one pre-arrival test is needed.
- Upon arrival to campus, students are required to go directly to Arrigoni Center and get a rapid test and wait approximately 15 minutes for the results before moving in.
- If the rapid test is negative, students may move-in to their assigned residence hall with assistance from one guest, and quarantine in their room for 4 days.
- After 4 days, they must return to the Arrigoni center and take another rapid test.
- If the subsequent rapid test is negative, the student may leave quarantine.
- If the subsequent test is positive, students will activate their quarantine/isolation plan and isolate for the required 10 days. In the event a student cannot get home, the College will ensure the student has a safe isolation space. Students who test positive will not be permitted to move in to campus housing.
- All residential students must download the Navica app which will display their test results and act as proof they are eligible to move in to residential halls. The Navica app is available for download on the app store and Google Play.
For more details on move-in, please refer to Residence Halls section of our Return to Campus Plan.
Before coming to campus, every member of the Iona community must take the COVID-19 PCR test. All employees must be tested within 14 days before returning to campus. All students must be tested within 14 days before returning to campus for classes or moving onto campus.
We have established a partnership with Montefiore Hospital in New Rochelle that provides any member of the Iona community testing at no cost and by appointment only. The test results are normally emailed within 3 – 5 days of the test.
Students and employees may also get tested at their own health care provider. Employee test results should be sent to Human Resources. Students must submit all documentation to Iona College, Health Services Office.
For more details on testing, please refer to the Initial & Ongoing Testing section in our Return to Campus Plan.
No. Iona will not release the name or personal information of a COVID-19 positive case or close contact except as required by the Department of Health for contact tracing purposes.
Any student under 18 cannot retrieve their test results from the Montefiore portal and parents cannot do it for them. So, students should call the Montefiore lab at (833) 469-5227 or 833-4MYLABS and request their test results get emailed. Once students receive their emailed results, they can upload them to the patient portal.
To protect the community, all Iona College students are required to get tested since all students are able to access campus facilities including libraries, labs, and dining halls. Students who elected to take only online courses and who certify that they will not visit the Iona campus or Iona-operated facilities for any reason until they submit a negative COVID-19 test result are eligible to submit a waiver request through this link.
In addition to getting tested prior to starting classes, we will work with all members of the Iona community to monitor symptoms related to COVID-19. On a daily basis, all members of the Iona community will be expected to complete a COVID-19 symptom check via the Gael Care app.
For details on monitoring the health of the community, please refer to Monitoring of Health Conditions section in our Return to Campus Plan.
Preventative plans are in place to contain potential transmission, including social distancing, wearing masks, reduced capacity and occupancy, sanitizing and disinfecting, and more.
For details on preventing the spread of coronavirus, please refer to Containing Potential Transmission section in our Return to Campus Plan.
Everyone at Iona will be required to wear a face covering at all times when on campus. Campus has been restructured to promote physical distancing.
For details on masks and social distancing, please refer to Physical Distancing and Personal Protective Equipment sections in our Return to Campus Plan.
Residence halls have been set up to reduce density so that there are no more than two people per room. Multiple residential spaces have been reserved for students who need to quarantine or isolate.
For details on changes to residence halls, please refer to Residence Halls section in our Return to Campus Plan.
In order to limit the risk of possible exposure, Iona College facilities and residence halls will be limited to the Iona community. With the exception of the below, the Iona campus and its grounds are otherwise closed to outside guests at this time as a result of the COVID-19 pandemic.
Visitors to campus will be limited to essential invited guests and must be pre-registered following guest procedures through the Invited Guest Registration Form.
Iona College students have the ability to request a visitor pass to meet with a family member or guardian on campus. It is recommended that these meetings occur in outdoor campus gathering spaces. Please note no guests are permitted inside the campus residential facilities.
Residence halls are limited to resident students and no overnight guests are allowed. Resident students may visit each other in different residence halls. No guest pass is required. Resident students will have to sign in and leave an ID at the front desk. All guests are in consultation with roommates.
Iona community members who are hosting visitors will be required to make guests aware of guidelines and expectations for maintaining community safety while on Iona’s campus. Guests will be required to display temporary ID passes at all times on campus.
All visitors will be required to wear face coverings in accordance with campus policy. Guest hosts are responsible for ensuring their guests follow the safety protocols expected of Gaels on Iona’s campus.
Visitors to campus must enter via Iona’s main entrance on North Avenue. All visitors must check in with Campus Safety and must be COVID-symptom free to enter campus.
The library will be restricted to members of the Iona community, plus guests of Admissions who are participating in campus tours.
During move-in, resident students can be accompanied by two guests. These two guests are not required to have a COVID-19 test, but facial coverings and social distancing must be practiced at all times. Failure to comply with these protocols will result in removal from the campus.
Iona College students accept responsibility for their guest's compliance to all College policies and procedures. A violation of such may be considered a Violation of the Iona College Student Code of Conduct.
- Hosts will be responsible for picking up Visitor/Invited Guest credentials
- Visitor/Invited Guests will be responsible for wearing their badges at all times
Libraries will be open and reserved for Iona students and guests on Admissions tours. However, public computers in the libraries and other spaces on campus will not be available at this point in time. Students should bring their own laptops to classes every day to assure that they are not sharing computers with others.
For details on libraries and computer labs, please refer to Computer Labs section in our Return to Campus Plan.
Dining facilities will open with plans to minimize risk and prevent exposure. Students, faculty and staff will be able to enjoy Iona's dining facilities, which have been spaced out to allow for social distancing. Chartwells, Iona's food service provider, has a plan to ensure safety, minimize risk and prevent exposure.
For details on dining, please refer to Dining Facilities section in our Return to Campus Plan.
Yes, resident students will be allowed to leave during the semester. However, Iona canceled spring break in part so that the College could limit the volume of students traveling back and forth to different parts of the country. We know limiting exposure helps to prevent potential spread. We are asking everyone to practice good hygiene and take steps to limit the risks for their own health as well as that of their fellow members of the Iona community. If a student travels to a state considered a "hot spot," the student will be responsible for procuring space off campus to quarantine for 10 days before returning to campus.
For details on leaving campus, please refer to Operational Activity section in our Return to Campus Plan.
Testing Procedures and Outcomes
Someone will reach out to you if you are suspected to have been in contact with anyone who tested positive for COVID-19. When a case of COVID-19 is confirmed, the Westchester County and New York State Health departments initiate contact tracing through the official public health procedures. In a situation where Iona becomes aware of a case, either from the COVID-19 person directly or by being informed by a health official, the College will use available information to help identify and inform students, faculty or staff who were known to have been in close contact with the COVID-19 person.
You will be required to quarantine for 10 days, at home if possible. The current recommendation is to be tested five days after potential exposure. If quarantining at home is not possible, Iona will accommodate you on campus. You should be aware of the symptoms of COVID-19 and monitor your symptoms.
Someone who is asymptomatic does not exhibit any of the symptoms typical with COVID-19. They may feel perfectly fine, but they can infect others, who may develop symptoms. That is why random testing is so important and why Iona is committed to continue testing to keep our campus as safe as possible.
Yes. Every week, the College is randomly selecting approximately 250 students to be tested for COVID-19. Testing will continue throughout the semester. This will allow the College to respond quickly and effectively to any cases. Faculty and staff also had to submit a negative test result before returning to campus, and will have to follow the same quarantine, isolation or testing protocols should they come in contact with a positive case and/or if they develop symptoms.
For the convenience of all, Iona has arranged to have students tested on campus at the Arrigoni Center. Faculty and staff may get tested at the testing center at Montefiore Hospital in New Rochelle. Testing is free of charge. We are working to provide designated times for employees to get tested on campus. More information will be forthcoming soon.
If you tested positive within 90 days prior to the semester start (February 1), you do not need a negative test to return to campus for the Spring 2021 semester. Please note, the positive test result must have occurred after November 1, 2020, and you must have completed the required 10 days of isolation before returning to campus. You are required to submit the results of your positive test to the Medicat portal. You will be exempt from surveillance testing for 90 days after your positive test.
No. In keeping with privacy standards, Iona will not release the names of any COVID-positive community members, except as required by Westchester County and New York State departments of health for contact tracing purposes.
You can help keep yourself and your fellow Gaels safe by committing to these safety protocols:
- Cover your face with a face covering when on and off campus in public areas.
- Keep community spaces (kitchens, laundry rooms, lounges, work areas and classrooms) clean.
- Be mindful of physical distancing, especially in smaller spaces (elevators, restrooms, offices, dining facilities).
- Maintain good personal hygiene including regularly washing your hands.
- Clean high-touch surfaces frequently (cellphone, sink, desks).
- Abide by room occupancy limits.
- Stay home if feeling sick.
- Daily symptom tracker processes including the Gael Care app.
- Comply with directions from health and College officials.
- Personally take advantage of support systems and recommend them to others.
I will do what I can to support others in my community by listening and assisting when I can. I will employ patience and understanding, knowing that this is a dynamic situation. I will make efforts to be part of the solution. We know that the virus is not a respecter of race, ethnicity, national origin, gender, sexual orientation, age, or physical ability. Aligned with the mission of Iona College, I will always treat all students, faculty, and staff with the respect every human being deserves and not promote, participate in, or allow my own bias, or bias of others, to impede the access and opportunity of all members of the Iona Community to live and learn in a safe and supportive environment where all are valued and embraced.
- Uphold these and all expectations of College policies, procedures, and reopening plans.
Yes, students who are on campus and have an online class may use any of the following spaces: Ryan Library, Arrigoni Library, LaPenta Business School atrium and study rooms, Spellman Hall, outside in the quad in front of Cornelia Hall, under a tent in LaPenta Student Union lot, or on Mazzella Field.
All students need are earphones or airpods connected to their computer to not disturb others.
Yes! Please see our Strategies for Online Learning page for helpful advice and resources on how you can create a plan for online study.
Libraries and Information Technology staff will remain available via phone, email, Zoom or other on-line support. For technical assistance please contact the Help Desk. Tickets placed in the online help desk system will continue to be processed. Help Desk staff will continue to remotely answer (914) 633-2635 during posted hours. On-line resources are available on the IT Resource page. Zoom and teleconferencing information is available here. The librarians are available virtually to assist with your research questions, to help find online resources and all online databases are available. Visit the Library webpage for more information.
Anyone needing accommodations can find assistance by emailing the Office of Student Accessibility at firstname.lastname@example.org. Please provide a phone number for the best number to reach you.
If online learning presents a hardship for anyone because they do not have access to a computer, they may email Joanne Steele at email@example.com.
Student Financial Services is here to answer your questions. The team is working remotely and is available from 8 a.m. until 5 p.m. Monday through Friday. The best way to contact us is via email at firstname.lastname@example.org or you may contact our call center at (914) 633-2497.
Iona College remains committed to providing quality education and services to our students and has no plans to discount tuition beyond our current scholarship and grants programs.
All unspent meal plan points have been rolled over to the Fall 2020 semester as Flex points and can be used both on or off campus. For students who are graduating, unspent meal plan points will be credited automatically to their student accounts and refunded if no balance is due. Since the meal plan is still active, the meal plan credits were processed through the end of the Spring 2020 term.
We processed prorated credits for housing charges for students no longer residing on campus this spring semester due to CV-19. The calculated housing credit amount will be offset by any outstanding student account balances that are owed.
The prorated credit was applied automatically to your account and is viewable on your Peoplesoft Student Account. The prorated credit will be carried forward to the upcoming summer sessions and/or academic year and used for any future term charges. For students who are graduating or do not enroll in subsequent semesters, funds will be refunded automatically if a credit balance remains.
Credits were automatically applied to your account toward any future billed charges. You do not need to submit a request for the housing credit. Credit adjustments were prorated. The full housing semester was 17 weeks in length. Each adjustment was prorated based on the remaining 8 weeks of the semester after students were required to leave campus. Each eligible student received an adjustment of 47% of the original room charges. These adjustments were offset by scholarship and other awards as noted below.
Credit adjustments offset outstanding Spring 2020 charges and the credit adjustment was applied to your account for the remaining difference.
Financial aid specifically awarded for room and/or board expenses, such as resident assistant, housing awards or athletic room grants, was adjusted and could reduce or eliminate any remaining credit balance
Credits automatically applied toward any future billed charges for the 2020-21 academic year such as tuition, fees, room and board for enrolled students.
Students who graduated this May automatically received a refund if they had a credit balance. For students who have elected direct deposit, the funds will be transmitted into your bank account. All others will receive a paper check.
Students who are planning to transfer out can request a refund if they have a credit balance by submitting a written request to Student Financial Services at email@example.com or completing the online Refund Request form in your PeopleSoft Student Account at Self Service > Electronic Forms > Student Refund Request Form after the credit has been applied to your account.
The Coronavirus Aid, Relief, and Economic Security (CARES) Act includes a Higher Education Relief Fund (HEERF). Iona College has been allocated funding to be used for emergency grants to students for expenses related to the disruption of campus operations as a result of the coronavirus. These emergency grants are non-renewable and must be cash awards given directly to students for expenses such as food, housing, course materials, technology, health care and childcare.
MINIMUM STUDENT ELIGIBILITY CRITERIA
- Filed the Free Application for Federal Student Aid (FAFSA) for the 2019-2020 Academic Year
- Be a US Citizen or permanent resident
- Completed verification of the FAFSA data (if required) and received an award letter
- Maintained Satisfactory Academic Progress
- Enrolled at the College as of March 13, 2020 for the 2019-2020 year
- Not enrolled exclusively in online courses before March 13, 2020
PHASE I GRANTS
Initial HEERF grants will be awarded in amounts between $328 and $1,750 to eligible students who received Federal Pell Grant awards in Spring 2020. Federal Pell Grant recipients do not have to apply but do have to attest that they have been financially impacted by COVID-19. Phase I eligible students have all been provided instructions via Iona-provided email and are not required to complete the application in Phase II. We do encourage students to update mailing addresses on PeopleSoft Self Service. The estimated amount of awards in Phase I is approximately 90% of the available funding.
PHASE II GRANTS
Iona College will reserve approximately 10% of funds ($159,000) to provide assistance to Title IV eligible students who were not eligible to receive grant funding or did not receive at least $1,000 in HEERF funds in Phase I. These impacted students may request assistance from the reserved pool and can receive up to a maximum of $1,000 including the amount provided in Phase I. Funds will be awarded on a first come, first serve basis until the funds are fully expended. Eligible students may request assistance on a case-by-case basis by submitting an application certifying to the fact that they have been financially impacted by COVID-19 disruption. The HEERF Application for students can be found here and is available beginning June 16, 2020. Students who received a Federal Pell Grant in the amount of $1,000 or greater for Spring 2020 should not complete the Phase II application but should follow the instructions in the email notification in Phase I above.
DISBURSEMENT TIMEFRAME AND RECEIPT OF FUNDS
We began awarding Phase I grants in early June on a rolling basis. Eligible students will receive a paper check via United States Postal Service mail. The College cannot apply these funds directly to charges on your student account as they must be issued as grants directly to students.
All students who apply must meet the minimum eligibility criteria. Notification to ineligible applicants will be made within 7-10 business days after the application has been received and reviewed.
We will endeavor to distribute checks as quickly as possible, however, due to the high volume, we ask for your patience. Please anticipate a two to four-week processing time.
Please note that HEERF checks that are lost or not cashed within ninety (90) days of issuance will be voided and funds will be returned to the HEERF account unless notified by the recipient within 90 days. Funds in this status will be considered forfeited and made available to other students.
If you were eligible to receive a Phase I grant, please check your student email as notifications were sent to those eligible.
CARES ACT HIGHER EDUCATION EMERGENCY RELIEF FUNDS DISCLOSURES
January 11, 2021:
- Iona College acknowledges that it signed and returned to the U.S. Department of Education (the Department) the Certification and Agreement. Iona College intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students. In accordance with federal requirements, Iona College is reporting the following information about the distribution of the Higher Education Emergency Financial Aid Grants to Students.
- Iona College has been allocated $1,535,457 from the Department pursuant to the Certification and Agreement [for] Emergency Financial Aid Grants to Students.
- Grant Amounts by Student: A total of $1,190,250.94 was disbursed to date (1/11/21).
- The estimated total number of students at Iona College who were eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 is 2,835. Only Title IV eligible students are eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.
- The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act as of January 11, 2021 is eight hundred sixteen (816).
- The method(s) used by Iona College to determine which students receive Emergency Financial Aid Grants and how much they would receive under Section 18004(a)(1) of the CARES Act is as follows:
- In following the spirit of the CARES ACT, Iona College will utilize approximately 90% ($1.375 million) of the funds received by distributing Higher Education Emergency Relief Fund (HEERF) grants to those demonstrating the greatest financial need as determined by the FAFSA. HEERF grants are capped at the $1,750 or students’ Spring Federal Pell Grant, whichever is less.
- Iona College reserved approximately 10% of funds to provide assistance to Title IV eligible students who were not eligible to receive grant funding or did not receive at least $1,000 in HEERF funds in Phase I. These impacted students may request assistance from the reserved pool and can receive up to a maximum of $1,000 including the amount provided in Phase I. Funds will be awarded on a first come, first serve basis until the funds are fully expended. Eligible students may request assistance on a case-by-case basis by submitting an application certifying to the fact that they have been financially impacted by COVID-19 disruption. The HEERF Application for students became available on June 16, 2020.
- The instructions, directions, and guidance provided by Iona College to students concerning the Emergency Financial Aid Grants is as follows:
- In order to receive grant funding, students who meet the criteria under Phase I, have been sent an email on a rolling basis. Students are required to certify he, she, or they were impacted due to the COVID-19 related disruption such as food, housing, course materials, technology, health care, and child-care expenses. Through this Iona-provided notification, all steps are outlined with the required next steps.
- In order to receive grant funding, students who meet the criteria under Phase II can apply beginning June 16, 2020. Students are required to describe how they were financially impacted and certify he, she, or they were impacted due to the COVID-19 related disruption such as food, housing, course materials, technology, health care, and child-care expenses. Through this Iona-provided application, all steps are outlined with the required next steps.
Quarterly Budget and Expenditure Reporting under CARES Act Sections 18004(a)(1) Institutional Portion, 18004(a)(2), and 18004(a)(3), if applicable
- Institution Name: IONA COLLEGE
- Date of Report: 10/21/20
- Covering Quarter Ending: 06/30/20
- Total Amount of Funds Awarded:
- Section (a)(1) Institutional Portion: $1,535,456.00
- Section (a)(2): N/A
- Section (a)(3): N/A
- Final Report? YES
|Category||Amount in (a)(1) institutional dollars||Amount in (a)(2) dollars, if applicable||Amount in (a)(3) dollars, if applicable||Explanatory Notes|
|Providing additional emergency financial aid grants to students.1||--||--||--||--|
|Providing reimbursements for tuition, housing, room and board, or other fee refunds.||$1,535,456.00||--||--||--|
|Providing tuition discounts.||--||--||--||--|
|Covering the cost of providing additional technology hardware to students, such as laptops or tablets, or covering the added cost of technology fees.||--||--||--||--|
|Providing or subsidizing the costs of high-speed internet to students or faculty to transition to an online environment.||--||--||--||--|
|Subsidizing off-campus housing costs due to dormitory closures or decisions to limit housing to one student per room; subsidizing housing costs to reduce housing density; paying for hotels or other off-campus housing for students who need to be isolated; paying travel expenses for students who need to leave campus early due to coronavirus infections or campus interruptions.||--||--||--||--|
|Subsidizing food service to reduce density in eating facilities, to provide pre-packaged meals, or to add hours to food service operations to accommodate social distancing.||--||--||--||--|
|Costs related to operating additional class sections to enable social distancing, such as those for hiring more instructors and increasing campus hours of operations.||--||--||--||--|
|Campus safety and operations.2||--||--||--||--|
|Purchasing, leasing, or renting additional instructional equipment and supplies (such as laboratory equipment or computers) to reduce the number of students sharing equipment or supplies during a single class period and to provide time for disinfection between uses.||--||--||--||--|
|Replacing lost revenue due to reduced enrollment.||--||--||--||--|
|Replacing lost revenue from non-tuition sources (i.e., cancelled ancillary events; disruption of food service, dorms, childcare or other facilities; cancellation of use of campus venues by other organizations, lost parking revenue, etc.).3||--||--||--||--|
|Purchasing faculty and staff training in online instruction; or paying additional funds to staff who are providing training in addition to their regular job responsibilities.||--||--||--||--|
|Purchasing, leasing, or renting additional equipment or software to enable distance learning, or upgrading campus wi-fi access or extending open networks to parking lots or public spaces, etc.||--||--||--||--|
|Other Uses of (a)(1) Institutional Portion funds.4||--||--||--||--|
|Other Uses of (a)(2) or (a)(3) funds, if applicable.5||--||--||--||--|
|Quarterly Expenditures for each Program||$1,535,456.00||--||--||--|
|Total of Quarterly Expenditures||$1,535,456.00|
Completing the Form: On each form, fill out the institution of higher education (IHE or institution) name, the date of the report, the appropriate quarter the report covers (September 30, December 31, March 31, June 30), the total amount of funds awarded by the Department (including reserve funds if awarded), and check the box if the report is a “final report.” In the chart, an institution must specify the amount of expended CARES Act funds for each funding category: Sections 18004(a)(1) Institutional Portion, 18004(a)(2), and 18004(a)(3), if applicable. Section 18004(a)(2) funds includes CFDAs 84.425J (Historically Black Colleges and Universities (HBCUs)), 84.425K (Tribally Controlled Colleges and Universities (TCCUs)), 84.425L (Minority Serving Institutions (MSIs)), 84.425M (Strengthening Institutions Program (SIP)); Section 18004(a)(3) funds are for CFDA 84.425N (Fund for the Improvement of Postsecondary Education (FIPSE) Formula Grant). Each category is deliberately broad and may not capture specific grant program requirements. Explanatory footnotes help clarify certain reporting categories. While some items in the chart are blocked out, please note that the blocking of such items is consistent with Department guidance and FAQs and is not definitive. Provide brief explanatory notes for how funds were expended, including the title and brief description of each project or activity in which funds were expended. Do not include personally identifiable information (PII). Calculate the amount of the Section 18004(a)(1) Institutional Portion (referred to as “(a)(1) institutional” in the chart), Section 18004(a)(2) (referred to as “(a)(2)” in the chart), and Section 18004(a)(3) (referred to as “(a)(3)” in the chart) funds in the “Quarterly Expenditures for each Program” row, and the grand total of all three in the “Total of Quarterly Expenditures” row. Round expenditures to the nearest dollar.
Posting the Form: This form must be conspicuously posted on the institution’s primary website on the same page the reports of the IHE’s activities as to the emergency financial aid grants to students made with funds from the IHE’s allocation under Section 18004(a)(1) of the CARES Act (Student Aid Portion) are posted. It may be posted in an HTML webpage format or as a link to a PDF. A new separate form must be posted covering each quarterly reporting period (September 30, December 31, March 31, June 30), concluding after either (1) posting the quarterly report ending September 30, 2022 or (2) when an institution has expended and liquidated all (a)(1) Institutional Portion, (a)(2), and (a)(3) funds and checks the “final report” box. IHEs must post this quarterly report form no later than 10 days after the end of each calendar quarter (October 10, January 10, April 10, July 10) apart from the first report, which is due October 30, 2020. For the first report using this form, institutions must provide their cumulative expenditures from the date of their first HEERF award through September 30, 2020. Each quarterly report must be separately maintained on an IHE’s website or in a PDF document linked directly from the IHE’s CARES Act reporting webpage. Reports must be maintained for at least three years after the submission of the final report per 2 CFR § 200.333. Any changes or updates after initial posting must be conspicuously noted after initial posting and the date of the change must be noted in the “Date of Report” line.
Paperwork Burden Statement
According to the Paperwork Reduction Act of 1995 (PRA), no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. The valid OMB control number for this information collection is 1840-0849. Public reporting burden for this collection of information is estimated to average 2 hours per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Under the PRA, participants are required to respond to this collection to obtain or retain benefit. If you have any comments concerning the accuracy of the time estimate or suggestions for improving this individual collection, or if you have comments or concerns regarding the status of your individual form, application, or survey, please contact: Jack Cox, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202.
1. To support any element of the cost of attendance (as defined under Section 472 of the Higher Education Act of 1965, as amended (HEA)) per Section 18004(c) of the CARES Act and the Interim Final Rule published in the Federal Register on June 17, 2020 (85 FR 36494). Community Colleges in California, all public institutions in Washington State, and all institutions in Massachusetts have different requirements due to recent U.S. District Court actions. Please discuss with legal counsel. HEERF litigation updates can be found here.
2. Including costs or expenses related to the disinfecting and cleaning of dorms and other campus facilities, purchases of personal protective equipment (PPE), purchases of cleaning supplies, adding personnel to increase the frequency of cleaning, the reconfiguration of facilities to promote social distancing, etc.
3. Including continuance of pay (salary and benefits) to workers who would otherwise support the work or activities of ancillary enterprises (e.g., bookstore workers, foodservice workers, venue staff, etc.).
4. Please post additional documentation as appropriate and briefly explain in the “Explanatory Notes” section. Please note that costs for Section 18004(a)(1) Institutional Portion funds may only be used “to cover any costs associated with significant changes to the delivery of instruction due to the coronavirus, so long as such costs do not include payment to contractors for the provision of pre-enrollment recruitment activities; endowments; or capital outlays associated with facilities related to athletics, sectarian instruction, or religious worship.”
5. Please post additional documentation as appropriate and briefly explain in the “Explanatory Notes” section. Please note that costs for Sections 18004(a)(2) and (a)(3) funds may only be used “to defray expenses, including lost revenue, reimbursement for expenses already incurred, technology costs associated with a transition to distance education, faculty and staff trainings, payroll incurred by institutions of higher education and for grants to students for any component of the student’s cost of attendance (as defined under section 472 of the HEA), including food, housing, course materials, technology, health care, and child care.”