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The Constitution of the Student Government Association of Iona College

Executive Branch

President
Executive Vice President
Vice President for Internal Affairs Vice President for Finance
Vice President for Administration Vice President for Communications

Legislative Branch

Voting Members:

SGA Class Senators
(5) Freshman Senators
(5) Sophomore Senators
(5) Junior Senators
(5) Senior Senators
(5) Senators At Large
Umbrella Organizations

Non-Voting Members

Associate Members

Ex Offico Members

Vice Provost for Student Life
Office of Student Development Student Government Association Advisor

Preamble

Iona College's Student Government Association, here after referred to as SGA, is composed of elected student representatives. The SGA attempts to enhance the educational experience of each student and is based on the belief that a complete education extends beyond the academic program. The SGA also maintains that this development can be attained through active involvement in student organizations founded on the principles of cooperation, concern, leadership, spirit and service. It also provides a means of effective communication between the students, faculty and administration.

Article I

Executive Branch

Section 1

The President, Executive Vice President, Vice President for Internal Affairs, Vice President for Finance, Vice President for Administration and Vice President for Communications of the SGA shall be elected by a plurality of the entire members of the student body, which includes the graduating seniors, as set forth in the by-laws.

  1. The membership of the Executive Board of the SGA is as follows: President, Executive Vice President, Vice President for Internal Affairs, Vice President for Finance, Vice President for Administration, and Vice President for Communications.
  2. The Executive Board of the SGA is responsible for all legislative functions while school is not in session.
  3. All Executive Board members of the SGA shall be a full-time undergraduate student with a cumulative index of not less than 2.750 at the time of his/her election to office and must relinquish the position if his/her cumulative index falls below 2.750 or if he/she is placed on Disciplinary Probation that disallows participation in co-curricular programs and/or holding of leadership roles as defined by the College Code of Conduct.
  4. The term of the executive board will begin when the oath is taken, and ends when the next executive board takes the oath.

Section 2.

The President of the SGA shall be a member of the Junior or Senior class.
The duties of the President:

  1. To be chief officer of the SGA and have precedence over all other student officers.
  2. To administer and carry out the policies of the SGA Legislature.
  3. To create the agenda for and run SGA Visioning Meetings.
  4. To set the date and hour of special emergency SGA Legislative meetings as he/she deems necessary.
  5. To be an official member of all standing and special committees.
  6. To be a voting member of the College Council, representing the SGA.
  7. To be Chairperson of the SGA Student Life Committee.
  8. To serve as the SGA Representative to the College Council Student Life Committee.
  9. To serve as the SGA Representative to the Board of Trustees Student Affairs Committee.
  10. To serve as an Ex-Officio member of the Gaels Activities Board, maintaining communication between SGA and GAB regarding club administration and club funding.
  11. To sign all approved documents and correspondence in the name of the SGA.
  12. To represent the SGA and the SGA Legislature at official functions of the College.
  13. To perform such additional duties as may be prescribed in the by-laws or in this constitution as may be necessary and proper for the fulfillment of the exigencies of his/her office.
  14. To hold and advertise regularly scheduled open office hours.
  15. To compile transitional materials for the incoming SGA President at the close of term.

Section 3

The duties of the Executive Vice President.

  1. To set the agenda for all Prep and Legislative Meetings.
  2. To be Chairperson of the SGA Legislative Meetings and Prep Meetings.
  3. To be the Chairperson of general, emergency and special meetings set by the SGA Executive Board and/or the President of the SGA.
  4. To assist the President as needed.
  5. To compile and distribute the agenda for each SGA Legislative meeting.
  6. To create the SGA Legislative schedule for each semester to be distributed at the first meeting of the semester.
  7. To assume the office, and all duties of the President, in the absence, expulsion or impeachment of the President.
  8. To be Chairperson of the Constitution and Elections Committee.
  9. To manage all SGA elections polling, advertising, events, candidacy meetings, etc. (contingent upon the fact that the Executive Vice President is not running in the elections).
  10. To hold and advertise regularly scheduled open office hours.
  11. To compile transitional materials for the incoming SGA Executive Vice President at the close of term.

Section 4

The duties of the Vice President for Internal Affairs.

  1. To assist the President in appointing SGA representatives to the various College Council and SGA committees.
  2. To be an official member of all SGA Committees, including ad-hoc committees.
  3. To organize in the day-to- day functioning of the SGA Committees.
  4. To organize and compile all College Council and SGA committee minutes and updates from the designated SGA College Council representatives and SGA committee chairpersons.
  5. To provide the SGA Executive Vice President with the SGA committee reports prior to the following SGA legislative meeting for addition to the meeting agenda.
  6. To filter pertinent issues from the SGA committees to the SGA Executive Board by distributing to them all compiled minutes prior to each SGA Legislative and Visioning meeting.
  7. To recommend to the SGA Legislature chairpersons of the special and standing committees.
  8. To maintain effective communication with the class and at-large senators. To be an enforcer of their weekly office hours, retention and filling their vacancies.
  9. To hold Senator Chambers to assist and guide the senators in their efforts.
  10. To assist the Executive Vice President in all Class Senator and Senator At-Large Elections.
  11. To hold and advertise regularly scheduled open office hours.
  12. To compile transitional materials for the incoming Vice President of Internal Affairs at the close of term.

Section 5

The duties of the Vice President for Finance.

  1. To receive, accept and maintain the books, the receipts, and all records concerning finances of the SGA and submit to The Office of Student Development for necessary record-keeping.
  2. To prepare the annual budget of the SGA for the upcoming academic year. The budget is to be submitted by deadlines set by the SGA in conjunction with the Office of Student Development.
  3. To deposit in the SGA account all funds which he/she shall receive and collect.
  4. To report the budget to the SGA Legislature listing funding to clubs and organizations, and anticipated expenditures for the year.
  5. To hold and advertise regularly scheduled open office hours.
  6. To compile transitional materials, including records, books, and receipts for the current SGA term, for the incoming SGA Vice President of Finance at the close of term.

Section 6

The duties of the Vice President for Administration.

  1. To see that all clubs are in good standing according to the standards as set forth by the SGA by maintaining an accurate and detailed record of student organizations. To alert the Office of Student Development when a club does not maintain good standing.
  2. To take accurate attendance at the start of each SGA Legislative meeting and to inform the legislature of unexcused absences.
  3. To meet with newly approved clubs to go over requirements and expectations.
  4. To create any needed SGA Senators placards and organize the placards prior to the SGA Legislative meeting.
  5. To hold and advertise regularly scheduled open office hours.
  6. To compile transitional materials for the incoming Vice President of Administration at the close of term.

Section 7

The duties of the Vice President for Communications.

  1. To keep an accurate and detailed record of all proceedings of the SGA Legislature and distribute prior to the next SGA meeting.
  2. To market and promote the SGA to the general student body and post notice of regular meetings.
  3. To prepare and report on all correspondence in the name of the SGA.
  4. To deliver to the President of the SGA all correspondence received by the SGA.
  5. To prepare all resolutions, proclamations, and announcements for publication and distribution to the Student Body, to the student organizations and to the Administration.
  6. To maintain a file of all correspondence and all official documents.
  7. To oversee the day-to- day functioning of the SGA Office.
  8. To hold and advertise regularly scheduled open office hours.
  9. To compile transitional materials for the incoming Vice President of Communications at the close of term.

Section 8

Vetoes.

  1. The President of the SGA may veto any act of the SGA Legislature, no later than seven calendar days after passage of that act. The Vice President of Administration of the SGA Legislature must receive notification of the veto in writing.
  2. The SGA Legislature may override a veto by the President of the SGA by two-thirds of its voting membership.

Section 9

The Executive Board of the SGA is expected to:

  1. Remain a cohesive group at all times throughout the year. If the Executive Board makes a decision, the entire group is to stand by that decision.
  2. Meet not only at the SGA Legislative meetings, but also at a weekly preparatory meeting defined by the by-laws.
  3. To perform such additional duties as may be prescribed in the by-laws or in this constitution.
  4. Follow appropriate procedures if the Executive Board members do not maintain these standards and expectations. Should the executive board expectations not be met, any member of the SGA has the authority to question their dedication to the organization and initiate the impeachment process as outlined in Article VI.

Article II

Legislative Branch

Section 1

The composition of the SGA Legislature shall be as follows:

  1. All voting members of the SGA Legislature will be referred to as “Senators”.
  2. Five senators from each class as well as 5 senators at-large elected as set forth in the by-laws. These shall respectively be referred to as “Class Senators” and “Senators At-Large”.
  3. A representative from each organization defined in the SGA by-laws will be referred to as “Umbrella Organizations”.
  4. Any student who wishes to attend the SGA on behalf of themselves will be referred to as an “non-voting associate member”.

Section 2

The SGA Legislature is the student representative body of Iona College. Meetings of the SGA Legislature shall be conducted in accordance with the following procedures:

  1. The SGA Legislature shall meet at least two times a month or as deemed appropriate by the current executive board and its advisors excluding periods during which classes have been recessed. The Executive Vice President of the SGA shall schedule all regular meetings and cancel any meeting(s) if necessary.
  2. The President of the SGA may call special meetings. A verbal or a written request of the SGA Legislature can call special meetings.
  3. A quorum for all meetings shall be a simple majority of the voting members.
  4. In all instances where it is not in conflict with this Constitution or its by-laws, meetings of the SGA Legislature shall be conducted in accordance with the procedures set forth in Robert's Rules of Order (most recent edition).

Section 3

The duties of the SGA Legislature are:

  1. To assist in the functions of approved and recognized student organizations and other student initiatives.
  2. To approve and review the Constitutions of all newly established campus organizations. Failure to comply with the rules and regulations of the SGA Legislature may result in suspension or revocation of the organization’s constitution by the SGA and/or a loss of privileges granted to officially recognized student organizations by the SGA and by the Office of Student Development. Approval for the recognition and continual registration of a campus organization includes the approval of the Iona College’s administration according to the policies detailed in the Student Handbook.
  3. To collaborate with the faculty and various branches of the administration on matters affecting the welfare of Iona College and its students.
  4. To call upon students who sit on various Iona College committees for information about student concerns regarding college policy.
  5. To deliberate upon policy that affects the undergraduate students of the College.
  6. To deliberate upon college affairs, which pertain to students, and to recommend modification(s) when appropriate.
  7. To receive, consider, make recommendations and act upon written petitions containing over fifty (50) signatures of full-time students, which shall be submitted to the SGA Legislature. The SGA Legislature will act upon the petition if it deems it to be suitable and proper for the legislative branch of the government.
  8. To affiliate or to disaffiliate with recognized university, regional, national, or international student government organizations.
  9. To regulate general and student elections and those which the SGA may be asked to regulate if it accepts such responsibility.
  10. To encourage student organizations and individuals to participate in spiritual, cultural, educational, and social activities through the sponsoring of public forums, lectures, workshops, debates, rallies, ceremonies, dances and other co-curricular activities.
  11. To ensure that all students of a diverse student population are welcome to participate in any co- curricular or extracurricular activity of their choosing.
  12. To call student assemblies with the approval of the Vice-Provost for Student Life.
  13. To submit a budget to the Vice Provost of Student Life or his/her designee and SGA Advisors, and negotiate to receive funds to carry out its obligations.
  14. To appropriate funds in an equitable manner for various clubs and campus organizations, and to provide and foster funds for its own treasury. Each organization must follow the guidelines for good standing set forth by the SGA Executive Board and the Office of Student Development to receive allocations or the Funding Board may freeze all funds and impose additional penalties.
  15. To summon to a hearing and to impose sanctions on any student organization for violation of this Constitution, its by-laws, College Code of Conduct, or any SGA rules and regulations in conjunction with the Office of Student Development.
  16. To create committees to serve the needs of the SGA.
  17. To serve on all Committees of the College Council that requires student representation.
  18. To serve as the LaPenta Student Union Advisory Board for the Robert V. LaPenta Student Union Building.

Section 4

The term of office for the senators of the SGA Legislature is as follows:

  1. The Senior, Junior and Sophomore Senators are elected in the spring semester and serve one calendar year from the date of the election.
  2. The At-Large and Freshmen Senators are elected in the fall semester and serve one calendar year from the date of the election.
  3. Umbrella Organization’s terms are defined by the constitution of the respective organization.

Section 5

Class Senators and Senators At-Large.

  1. Class Senators and Senators At-Large are elected by their constituency in a campus wide election. The Executive Board of the SGA appoints all chairpersons of the SGA Class Senator Councils and Senator At-Large Councils.
  2. Class Senators and Senators At-Large serving on the College Council Committees will also serve on the respective SGA Committees. Class Senators and Senators At-Large not serving on the College Council Committees will serve on designated SGA Committees as determined by the SGA Vice President for Internal Affairs as approved by the SGA Executive Board.
  3. In addition to the previously stated legislative duties, the duties of the SGA Class Senators and Senators At-Large are:
    1. To serve as members of the SGA legislature.
    2. To advocate for each respective constituency as defined by the by-laws.
    3. To create unity and spirit within each respective constituent group.
    4. To form subcommittees within their class, constituency and with other councils as needed.
    5. To attend senator chambers as scheduled by the Vice President for Internal Affairs.
    6. To sit on College Council and SGA Committees as appointed by the Vice President of Internal Affairs.
    7. To hold open office hours in the SGA Office throughout any given week.
  4. In the event that a Class Senator position becomes vacant during the school year after the school wide election the position will be voted on by the Legislature.
  5. In the event that a Class Senator position becomes vacant while the Legislature is out of session, the Executive Board may appoint students to the vacancies.

Section 6

Senator Qualifications.

All Senators must have a minimum cumulative index of a 2.500 at the time of their election, and must relinquish the position if their cumulative index falls below a 2.500 or if they are placed on Disciplinary Probation that disallows participation in co-curricular programs and/or holding of leadership roles as defined by the College Code of Conduct.

Section 7

Umbrella Organizations.

  1. All Presidents or designees of organizations defined in the by-laws shall be referred to as “Umbrella Organization” within the SGA Legislature.
  2. In addition to the previously stated legislative duties, the duties of Umbrella Organizations shall be as follows:
    1. To serve as members of the SGA Legislature.
    2. To advocate exclusively for each respective constituency.

Article III

Judicial and Conduct

The Judicial power of the SGA shall be vested in a College Conduct Board and the Vice Provost for Student Life or their designee.

The student members for the Conduct Board pool shall be chosen in accordance with appointment protocols and recommended to the Vice Provost of Student Life or their designee.

Article IV

Standing Committees of the SGA

These are the recommended committees as set forth by the SGA. Each year the committee’s operations will be evaluated and adjusted accordingly by the SGA and the administration of the college.

Section 1

  1. The standing committees of the SGA will be known as the “SGA Committees.”
  2. The Executive Board of the SGA Legislature appoints all chairpersons of the SGA Committees.
  3. The SGA President, with the support of the executive board, appoints students of the SGA to these standing committees.
  4. SGA Representatives serving on the College Council and Board of Trustees Committees will also serve on the related SGA Committee. For example, the SGA representative serving on the College Council Committee in Student Affairs would serve on the SGA Student Affairs Committee.

Section 2

The duties of the SGA Committees shall be as follows:

  1. To discuss and deliberate on college-wide issues.
  2. To report information, updates, and progress regarding college-wide issues to the SGA Legislature from campus offices and departments, and the College Council, Board of Trustees and other campus governmental organizations.
  3. To filter information to the appropriate resources so as to deal with each issue in the most effective way possible.

Section 3

Standing Committees.

  1. Constitution and Elections Committee – Chaired by the Executive Vice President of the SGA and comprised of members of the Legislature of the SGA. It plans and supervises all SGA elections, excluding any deemed to be a conflict of interest. In such an event a new chairperson will be appointed to the committee. The committee will work and serve under the Elections Review Board consisting of the Office of Student Development, the Executive Vice President, and the appointed student representative. This committee will also review all current and new club/organization constitutions. With appropriate administrative approval, the committee will submit each constitution to the SGA Legislature for approval by a majority vote.
  2. Student Life Committee – Chaired by the SGA President and comprised of 1) SGA representatives who serve on the College Council Student Affairs Committee, College Council Athletics Committee, and the Board of Trustees Student Life-Mission Committee 2) members of the SGA Legislature, 3) and other interested students as approved by the committee. The committee works toward improving overall student life in areas such as Residential Life, Off-Campus Life, Fraternity and Sorority Life, Student Development, Athletics, etc. As such, the committee relays and exchanges student life concerns with the SGA Executive Board, the SGA Legislature, and the appropriate administrators. Ad-hoc committees may be formed by the Student Affairs Committee when necessary.
  3. Diversity Committee – Chaired by an appointed member of the SGA legislature by the executive board with recommendation of the VP for Internal Affairs. The members of the committee will then submit approval. It is comprised of members of the SGA Legislature, the presidents of all recognized student diversity organizations, and other interested students as approved by the committee. This committee works closely with the Office of Student Development and other diversity committees and initiatives in promoting, collaboration, and embracing diversity through sustained campus dialogue, programs, and initiatives.
  4. Community Service Committee – Chaired by the SGA Vice President for Administration and comprised of members of the SGA Legislature and other interested students as approved by the committee. In addition, the Council for Greek Governance and the Office of Mission and Ministry may appoint representatives to sit on this committee. They will work in conjunction with the Vice President of Administration to help organizations execute, advertise and coordinate community service projects.
  5. Academic Affairs Committee – Chaired by an appointed member of the SGA legislature by the executive board with recommendation of the VP for Internal Affairs. The members of the committee will then submit approval. It is comprised of 1) SGA representatives who serve on the College Council Committee on Academic Affairs, College Council Committee on Libraries and Informational Technology, and the Board of Trustees Academic Committee 2) members of the SGA Legislature, and 3) other interested students as approved by the committee. The committee works toward improving overall student life in areas such as Academics, Library and Information Technologies.
  6. Senior Events Committee – Chaired by Senior Class Senator Chair, will work to plan and execute senior events through the appropriate guidelines of the Office of Student Development.

Article V

SGA Advisors

The Vice Provost for Student Life serves as an Advisor to SGA and holds the authority to assign up to two additional advisors to be appointed from the Division of Student Life to SGA.

Article VI

Impeachment and Appeal

Section 1 - Impeachment

Any member of the SGA may be impeached for conduct unbecoming of a member of the SGA. All students are bound by the Code of Conduct as prescribed in the Student Handbook. The members of the SGA may be impeached and/or removed for violation of the Code of Conduct. A motion for impeachment, which shall be accompanied by charges and specifications of the charges, must be passed by a written ballot simple majority vote of the Legislature of the SGA. Upon passage of such a motion, the SGA Legislature shall recommend an investigatory committee composed of three impartial members of the SGA Legislature to the advisors for approval with the purpose of determining the facts and validation of the charges. The findings of the committee shall be limited to ascertaining whether or not there are grounds for impeachment proceedings.

Section 2

Upon approval from the investigatory committee the impeachment proceedings shall commence at the next regularly scheduled meeting and shall take precedence over all other business of the SGA and shall be conducted as follows:

  1. Presentation of charges by the maker of the original impeachment movement.
  2. Report of the specifications by the investigatory committee.
  3. Statement by the defendant or by his/her chosen representative, who may be any member of the Iona College community.
  4. Questioning by members of the SGA Legislature.
  5. A vote by written ballot will take place for the removal of the impeached party.

Section 3

For this impeachment proceeding two-thirds of the SGA Legislature membership will be considered a quorum. Should SGA member be found guilty of accusations of misconduct, a vote of two- thirds is necessary to remove him/her from office. In order for removal sentencing from office, a vote of two-thirds majority must be cast. Voting is limited to eligible voting members of the legislature who attend the entire presentation of evidence.

Section 4

Two thirds majority vote in favor of sentencing will result in one of the following sanctions:

  1. Censure
  2. Removal

The investigatory committee will report the implications of the sanctions to the SGA Legislature and recommend a sanction. A two-thirds majority vote must be cast by the SGA Legislature to determine sanctioning.

Section 5 - Appeals

Impeachment decisions may be appealed once to the Vice Provost for Student Life. The SGA advisors in conjunction with the Vice Provost for Student Life will then review the accusation(s) and all pertinent related information and determine whether or not this person has engaged in behavior unbecoming of an SGA member or has been in violation of the Iona College code of conduct. The advisors may consult with the legislature before presenting their final decision to the individual and the SGA Executive Board.

Article VII

Constitution Ratification and Preservation

Section 1

To ratify this Constitution, votes must be cast by at least two-thirds of the SGA Legislature Membership, a majority of which must cast in favor of it.

Section 2

Upon ratification of this Constitution, all former Constitutions of the SGA shall be superseded.

Section 3

Official copies of this Constitution shall be made and provided to:

  1. The President of the College
  2. The Provost
  3. The Vice-Provost for Student Life
  4. The Associate Vice Provost for Student Career and Personal Development
  5. SGA Advisors
  6. The Chair of the College Council
  7. The Legislature of the SGA

Section 4

The Constitution shall be added to the SGA website and the College Council website upon ratification.

Article VIII

Amendments

Section 1

The SGA Legislature may amend this Constitution. To amend this Constitution, votes must be cast by at least two-thirds of the SGA Legislature present, a majority of which must cast in favor of the amendments.

Section 2

By-laws shall also be adopted, amended, or repealed by majority vote of the SGA Legislature.

Section 3

All amendments to this Constitution or to the by-laws must be approved by the Administration of Iona College.

Section 4

Further instruction for amending the constitution may be prescribed in the by-laws.


Constitution adopted on February 28, 2008 by the Student Government Association Legislature

Updated on September 4, 2018 by the Student Government Association Legislature

Constitution adopted on XX-XX- XXX by the College Council