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How to Setup a Reoccurring Event

25Live allows you to enter a reoccurring event for an event which occurs on multiple dates, with the same start/end time. If you have the same or similar event that occurs over multiple dates but with different times, each instance will need to be entered as a separate event.
  • Reoccurring Events with the Same Start/End Time

    25Live allows you to enter a reoccurring event for an event which occurs on multiple dates, with the same start/end time. If you have the same or similar event that occurs over multiple dates but with different times, each instance will need to be entered as a separate event.

    Reoccurring Events with the Same Start/End Time

    Enter your event information as you normally would until you get to the Event Date and Time Field. Once you have arrived at this field, go ahead and enter the start/end time as well as any pre-event/post-event time needed for the event.

    Once you have entered this information, turn your attention to the ‘Event Repeats?’ field shown below:


    This field provides the following choices:
    • No Does Not Repeat: This is the default choice. This means the event occurs only once.
    • Repeats Ad Hoc: This allows you to select individual dates for the event to repeat on. When you select this option, the screen to the left below is shown. Utilize this calendar and click on each day you would like the event to repeat. Each day you select will be added to the list of occurrences as shown to the right below.
    • Repeats Daily: This option will have the event repeat every day at the time selected. The screen to the left below appears when you select the repeats daily option. You can select the pattern to be used for the repetition by using the dropdown for ‘Repeats every’. This allows you to choose it to repeat from every day to every 12th day. You then have the option to have it repeat until a specific date or a specific number of iterations. Once you have made your selections, the days will list themselves as shown in the image to the right below.
    • Repeats Weekly: This option will have the event repeat every week on the day selected. This option shows similar choices as the ‘Repeats Daily’ option. There is the addition of selecting which day or days the event will repeat on.
    • Repeats Monthly: This option will have the event repeat every month on the day selected. This option has similar choices as the ‘Repeats Daily’ selection as well. There are two new types of choices here; Repeat by Day and Repeat by Position. These choices will allow you to set up advanced patterns such as having an event the third Wednesday of each month or the second to last day of each month.


    Once you have selected your dates using one of the methods above, it is important to check for Location/Resource conflicts. Do this by selecting the button in between the ‘Event Date and Time’ and ‘Event Location’ fields shown below:


    If you would like to assign locations to different dates, you can.
    Simply select your locations as you normally would and then select ‘Modify Select Occurrences. . .’ underneath each location. The window below will appear and you can select which dates each location will be used. Do not write any setup instructions for specific dates, use the comments field at the end of the form.


    Once you have made the necessary selections, select ‘Done’ and continue to complete the rest of the Event Creation Wizard as you would normally do. If you require resources for this event, you will see a similar option to select which days and provide instructions for each resource as well.
  • Reoccurring Events with Different Start/End Times

    If the events occur at different times, you cannot make use of the recurring event options. In this case you can do the following:
    1. Create the first event as you normally would and save.
    2. Click on the ‘Copy this Event’ link on the ‘More Actions’ menu
    3. Edit the Event Date/Time and any other information which is different and save.
    4. Repeat this process for each of the event instances.