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Iona College‘s Grant Process Overview

Pre-Award

Step 1: Find Funding

  • There are numerous electronic and print resources that you can search for funding sources. The Director of Sponsored Grants and Programs -Provost Office, will gladly provide you assistance in locating and using these resources and/or conducting the search for you.
  • Submit at a minimum, preferably electronically via e-mail, a short description (three paragraphs) of your proposed work or area of interest and a rough estimate of the total funds you are seeking.

Step 2: Prepare Proposal

  • The Director of Sponsored Grants and Programs will contact the Sponsoring Agency, obtain guidelines, an application, and will work with you to develop a proposal, including a budget.
  • The Principal Investigator (PI) provides the technical research content, program design description, expected outcomes and time frames.
  • The Director of Sponsored Grants and Programs will supply the required institutional data (i.e., audited financial statements, Board of Trustee list, Not-for-Profit certificate, registration with government agencies, etc.)
  • You will be given the opportunity to review the proposal before it is submitted.

Step 3: Submission of Proposal

  • All proposals require institutional approval before being submitted. Use the Green Sheet to track approvals. Allow two weeks for approval by the Provost and Finance Offices.
  • The Director of Sponsored Grants and Programs, via the Provost Office, will submit the proposal on your behalf.
  • If at any time the Sponsoring Agency should contact you directly, please let Director of Sponsored Grants and Programs know as soon as possible.

Step 4: Award Acceptance

  • Sponsoring Agency terms and conditions, and guidelines will be provided.
  • When the Sponsoring Agency notifies the Director of Sponsored Grants and Programs about your proposal, we will notify you and draft the appropriate acknowledgement (including a signed receipt and agreement by the PI) and a "thank you" letter from the College. We would also suggest that you write a thank you letter (with a blind cc to the Director of Sponsored Grants and Programs).



Post-Award

Step 5: Award Set-Up

  • The Director of Sponsored Grants and Programs will work with you to gain publicity for your grant.
  • Finance will create a PeopleSoft account and provides the fund number to the PI to reference when expending funds.
  • All checks must be made payable to Iona College and sent to the Director of Sponsored Grants and Programs’ attention. The Controller will credit the funds to the respective account.

Step 6: Monitoring

  • Compliance with guidelines of OMB Circulars A-21 Cost Principles, A-110 Administrative Requirements and A-133 audits, adhere to Iona College policies including but not limited to Procurement and Conflict of Interest, and comply with Sponsoring Agency rules and regulations.
  • Review expenditures for compliance with Sponsoring Agency guidelines for allowability, allocability, and reasonableness within approved budgets.
  • Effort Reporting for individuals who are paid with grant funding, either in whole or cost-shared, is required.
  • Periodic financial reporting by the Finance Office is determined by the Sponsoring Agency and is the responsibility of the PI.
  • Ongoing Internal Audit review. Frequency will be determined by the value of the grant.

Step 7: Close Out

  • Perform required activities with regard to publishing.
  • Once the grant is completed, there are several reports to submit.