We strongly encourage an Incident Report to be submitted as soon as possible after the incident occurs, so that as much detail of the incident is recorded as possible and necessary follow-up can be provided in a timely manner.
Examples of the types of incidents that should be reported to the Office of Study Abroad include, but are not limited to:
- Title IX complaint
- Crime (arrest, theft and/or other)
- Assault (verbal, physical and/or sexual)
- Medical (illness, injury, mental health or other)
- Missing/Separated Person
- Natural Disaster, Epidemic or Location Specific Crisis
- Disciplinary Violations
Responsibilities for Submitting an Incident Report
All individuals who are involved in and/or witness to an incident are required to submit a separate Incident Report Form, including faculty, staff, program coordinators and students. This includes all those who are:
- Directly Impacted – you are personally ill, injured, victim, etc.
- Indirectly Impacted – you are a witness to the incident
Submit an Incident Report
Incident Report Forms are submitted through Terra Dotta. You must have a Terra Dotta account in order to submit a form.
If you are a participant on a study abroad program, a link is also located directly on your application homepage.
If you are a faculty member and/or program coordinator, please use the "Report an Incident" option above.
- Select the year and/or program in which the incident is taking place.
- Complete the Incident Report questionnaire, answering all the questions provided to the best of your ability with as much details concerning the incident as possible.
- If you would like to return to the form after you have started it, simply click the “Save” button on the bottom of the form to finish at a later time.
- Click “Submit” when you are finished with your report and are ready for the Office of Study Abroad to review.
Staff from the Office of Study Abroad will be notified automatically when a new Incident Report is ready to be reviewed. The Office will follow up with you and any other members of the incident directly, depending on the nature and status of the incident.
If you have questions or are having trouble with the form, please contact the Office of Study Abroad at firstname.lastname@example.org.
Important Note: The use of the Incident Report form on Terra Dotta is NOT a means for requesting or receiving help while you are abroad. If you are experiencing an emergency, dial 911 immediately. If you are in need of immediate assistance, contact your program coordinator who is abroad with you.