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Incident Reports

When to Submit an Incident Report

We strongly encourage an Incident Report to be submitted as soon as possible after the incident occurs, so that as much detail of the incident is recorded as possible and necessary follow up can be provided in a timely manner. Examples of the types of incidents that should be reported to the Office of Study Abroad include (but are not limited to):
  • Title IX complaint​
  • Crime (arrest, theft and/or other)
  • Assault (verbal, physical and/or sexual)​
  • Harassment
  • Bullying
  • Medical (illness, injury, mental health or other)
  • Missing/Separated Person
  • Natural Disaster, Epidemic or Location Specific Crisis
  • Behavioral
  • Disciplinary Violation​s
  • Other

Who is Responsible for Submitting an Incident Report

All individuals who are involved in and/or witness to an incident are required to submit a separate Incident Report Form, including faculty, staff, program coordinators and students. This includes all those who are:
  • Directly Impacted (you are personally ill, injured, victim, etc.)
  • Indirectly Impacted (you are a witness to one of the above)


By clicking on the “Report Incident” below, you will be directed to the Incident Report Form on Terra Dotta. You must have a Terra Dotta Account to submit an Incident Report Form. To create a new Incident Report, please complete the following steps:
  • First click the “Report Incident” button located below. If you are a participant on a study abroad program, a link is also located directly on your application homepage. If you are a faculty member and/or program coordinator, please use the link below. You will be directed to a Terra Dotta form, which will require you to log in with your username and password.
  • Select the Year and/or Program in which the incident is taking place.
  • Complete the Incident Report questionnaire, answering all the questions provided to the best of your ability with as much details concerning the incident as possible.
  • If you would like to return to the form after you have started it, simply click the “Save” button on the bottom of the form to finish at a later time.
  • Click “Submit” when you are finished with your report and are ready for the Office of Study Abroad to review.
  • Staff from the Office of Study Abroad will be notified automatically when a new Incident Report is ready to be reviewed.
  • The Office of Study Abroad will follow up with you and any other members of the incident directly, depending on the nature and stare of the incident.
  • If you have questions or are having trouble with the form, please contact the Office of Study Abroad at
Important Note: The use of the Incident Report form on Terra Dotta is NOT a means for requesting or receiving help while you are abroad. If you are experiencing an emergency, dial 911 immediately. If you are in need of immediate assistance, contact your program coordinator who is abroad with you.