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Correction of Records

If, after inspecting and reviewing his/her/their records, the student believes that any information contained in them is inaccurate or misleading or violates his/her/their privacy or other rights, the student may request in writing that the custodial office amend the records.

The custodial office must reach a decision and inform the student of this decision in writing within a reasonable period of time after receipt of the request.

If the custodial office refuses to amend the record in accordance with the students’ request, the student has the right to a hearing.

This hearing will be conducted by a committee appointed by the President, consisting of persons who do not have a direct interest in the outcome of the hearing.

The hearing will be held within a reasonable period of time after the student has made the request and the student will be given notice of the date, place and time, reasonably in advance of the hearing.

The student will be afforded a full and fair opportunity to present evidence relevant to the issue raised and may be assisted or represented by individuals of his/her/their own choice and expense, including an attorney.

The committee will make its decision in writing within a reasonable period of time after the conclusion of the hearing.

The decision of the committee will be based solely upon the evidence presented at the hearing and will consist of a written statement given to all parties concerned, summarizing the evidence and stating the reasons for the decision.

If, as a result of the hearing, the committee supports the complaint of the student, the educational records of the student will be amended accordingly and the student will be so informed.

If the committee decides against the student, he/she has the right to place in his/her/their record a statement commenting on the information in the record and/or stating his/her/their reasons for disagreeing with the decision. This explanation will be maintained by the College as part of the educational record of the student as long as those records are maintained, and whenever a copy of those records are sent to any party, the explanation will accompany them.