Transcripts & Enrollment Verification
If you need a copy of your Iona transcript or a verification of your enrollment at the University, we are here to help!
Iona University does not provide unofficial transcripts. Official transcripts cannot be faxed or emailed to recipients. A transcript will not be issued if you have a hold on your account.
There will be a 3-5 day processing period for paper copies from the time your transcript request is received. Once a transcript order is fulfilled, we cannot be responsible for documents not reaching their destination or mishandling after delivery. Transcripts that do not reach their final destination must be reordered from Parchment at the requestor’s expense.
- Electronic transcripts cost $3 each.
- Paper transcripts:
- Mailed: USPS Domestic $5.50
- Mailed: USPS International $8.00
- Mailed: FedEx Domestic $28.00
- Mailed: FedEx International $50.50
Effective October 5, 2015, pursuant to Article 129-B §6444.6 of the New York State Education Law, if a student is found responsible through the University’s conduct process for crime(s) of violence, including, but not limited to sexual violence, defined as crimes that meet the reporting requirements pursuant to the federal Clery Act established in 20 U.S.C. § 1092(f)(1)(F)(i)(I)-(VIII) (“Clery crimes of violence”), the Vice Provost for Student Life will direct that a notation be placed on the student’s transcript.
- Where the sanction is a suspension, the following notation will be listed: “SUSPENDED AFTER A FINDING OF RESPONSIBILITY FOR A CODE OF CONDUCT VIOLATION.”
- Where the sanction is expulsion, the following notation will be listed: “EXPELLED AFTER A FINDING OF RESPONSIBILITY FOR A CODE OF CONDUCT VIOLATION.”
If a student respondent withdraws from the University, while such University conduct charges are pending for allegation(s) related to Clery crimes of violence and the student declines to complete the student conduct process, the Vice Provost for Student Life will direct that the following notation be placed on the student’s transcript: “WITHDREW WITH CONDUCT CHARGES PENDING.”
- Those students who withdraw from the University and decline to complete the student conduct process forfeit any right to resume the conduct proceedings at any point in the future.
- Conduct charges are considered “pending” once a student is informed in writing that there are allegations that the student may have violated the University’s Code of Conduct.
If definitive proof a student respondent’s non-responsibility can be determined, any such transcript notification shall be removed. Only definitive proof can vacate a finding a responsibility. A not-guilty verdict in a criminal court is not, in itself, definitive proof of non-responsibility, nor is a failure to prosecute. If there is a student complainant in the underlying conduct process, the University will notify the student complainant and the student complainant will have an opportunity to be heard if a respondent provides definitive proof resulting in vacating a responsibility determination.
A student whose transcript states “SUSPENDED AFTER A FINDING OF RESPONSIBILITY FOR A CODE OF CONDUCT VIOLATION” may appeal, in writing, to the Vice Provost of Student Life to have the notification removed. Appeals may be granted provided that:
- One year has passed since the conclusion of the suspension;
- The term of suspension has been completed and any conditions thereof; and
- The Vice Provost of Student Life has determined that the student is once again “in good standing” with all applicable University and academic and non-academic standards.
A student whose transcript states “EXPELLED AFTER A FINDING OF RESPONSIBILITY FOR A CODE OF CONDUCT VIOLATION” or “WITHDREW WITH CONDUCT CHARGES PENDING” is ineligible to appeal to have the notification removed.
- Those students who were expelled or withdrew with such notifications on their transcripts will leave the University with the status “not in good standing” and will be ineligible for readmission to the University, absent any vacating of a finding of responsibility.
Enrollment & Degree Verification
Verification of Enrollment can be completed online via your Student Portal. Simply log-in to the Student Portal and go to:
- Academic Records > Request Enrollment Verification
You may then print your Enrollment Verification.
If you are in need of specific forms completed for your verification, please provide these to the Registrar's Office in-person, by email, fax or mail. You must fill out all portions of the form with your personal information first. Please allow 3-5 business days for all form completion. Form submissions cannot be completed on a walk-in/rush basis.
Please provide specific forms that need to be completed to the Registrar's Office in-person, by email, fax or mail. You must fill-in all portions of the forms asking for personal information first! The Office cannot enter personal or demographic data on your behalf. Then deliver your form documents to us by:
Please allow 3-5 business days for all form completions. Form submissions cannot be completed on a walk-in/rush basis.
Student Verification for Distance Learning Courses
- The IT Department is responsible for assuring the security of student account on the IT systems as well as ensuring that student computer IDs are passed directly to the student.
- The Office of Campus Safety is responsible for validating student's identification prior to issuing the students ID and prior to populating the student's photo into the University's administrative systems. This photo is used for validating the student's identity.
- All users of the University's Blackboard system and any other learning management systems are responsible to comply with the University's computer use policy. This policy specifically prohibits unauthorized use of an ID belonging to another user, unauthorized reading, use of, or deletion of private files or email belonging to another user, sharing user IDs and passwords with other users or any other person and any attempt to circumvent system protection and security features . Users are responsible for maintaining the security of usernames, passwords and any other access credentials assigned. Access credentials may not be shared or given to anyone other than the user to whom they were assigned to for any reason. Users are responsible for any and all uses of their account. Users are responsible for changing passwords periodically to maintain security. Users are held responsible for knowledge of the information contained within the most recent University Catalog as well as the student handbook. Failure to read University guidelines, requirements and regulations will not exempt users from responsibility.
- Faculty teaching courses through distance education methods hold primary responsibility for verifying the student identity and to support academic integrity. CELTIC is available to train faculty on technology available to assist with this process.
- Deans are responsible for ensuring that faculty are aware of the identity verification process as part of academic integrity. Deans are also responsible for ensuring that degree programs within their units comply with these provisions.
- The Office of the Provost is responsible for ensuring that there is University-wide compliance with the identity verification and academic integrity The Office of the Provost working with the CELTIC is responsible for publishing University-wide information on how identity verification processes protect student privacy. The Office of the Provost is also responsible for coordinating and ensuring that university level processes (e.g., admissions or registration) also remain in compliance with policy.
- The Registrar's office is responsible for notifying students who do not have a valid photo ID on file. Students who do not comply will not be permitted to register in DL courses.
- The Deans are expected to ensure that all faculty within their units remain in compliance with this policy. If necessary, the Provost may address non-compliance through performance reviews or other measures as appropriate.
New York State Form 2 Certifications
Applicants for certification and licensure in certain professions in New York State must have Iona University certify the applicant’s degree award on a NY State Form 2 Certification of Professional Education.
Please submit your Form 2 to the Registrar’s Office after your degree has been conferred and awarded to you by the University. Form 2s may be emailed to email@example.com as PDF attachments. Please allow 7-10 business days for processing.