Disclosure of Information from Records
No office maintaining an educational record of a student will disclose any personally identifiable information from that record to anyone other than the student him/her/themselves without the written consent of the student except:
- a. To academic and administrative officers within the College who have a legitimate educational interest in the information. “Legitimate educational interest” means the demonstrated need to know by those persons who act in the student’s educational interest, for example, the following persons and their professional and clerical staffs including student workers, acting under their instructions: the dean, associate dean (s), assistant dean (s), and advisers of the student’s school; the Registrar, the Director of Student Financial Services, the Director of Admissions, the President, Vice Presidents, and Vice Provosts; the appropriate guidance staff and/or academic standards committee; faculty advisers; any faculty member or administrator to whom, or to whose office, the student has addressed an educational request; application, or inquiry, for which the records are needed to prepare a reply.
- b. To officials of another school in which it is understood, that the student is currently enrolled, or seeks or intends to enroll.
- c. To those federal and state government agencies and officials provided by law.
- d. To an agency to which the student has applied for or from which he/she/they has received financial aid, or which has made decisions concerning eligibility, amount, conditions, or enforcement of such aid.
- e. To certain educational agencies and institutions permitted by law.
- f. To parents or guardians of an eligible student who claim the student as a dependent for income tax purposes, unless evidence has been provided that there is a court order or legally binding document relating to such matters as divorce, separation, or custody that specifically revokes this right. (A certified copy of the most recent Federal Income Tax Return must be presented by the parent or guardian requesting access to a student’s records)
- g. To comply with a judicial order or subpoena.
- h. To appropriate parties in a health or safety emergency.
The following information related to a student is considered “directory information” and the College reserves the right to disclose it to anyone inquiring without the student’s consent unless the student informs the Office of the Registrar in writing on the Non-Disclosure Form (available in the Office of the Registrar) that no information about him/her is to be made public:
- Home and local addresses
- Major field of study
- Participation in officially recognized activities and sports (including weight and height of members of athletic teams)
- Dates of attendance
- Degrees and honors received
- Most recent previous educational institution attended by the student.
A new form for non-disclosure must be completed each academic year.
The College will notify students of their FERPA rights through the following:
- Publication in the College Catalogs
- Publication in the Student Handbook
Disclosure Procedures for Directory Information
1. The Registrar’s Office will verify the following information (i.e., confirm information the inquirer already has in his/her possession):
- Dates of Attendance
- Degrees Conferred
- Honors Received
2. In general, the Registrar’s Office will not release addresses. As provided in the Iona College Privacy Act Policy Statement, phone numbers and current schedule of classes will not be disclosed under any circumstances.
3. As provided in the Iona College Privacy Act Policy, the Registrar’s Office will not disclose any directory information regarding a given student if that student has filed the Non-Disclosure Form. A new form must be completed each academic year.
4. Requests for a student’s whereabouts will be referred to the Office of the Vice Provost for Student Life.