Faculty Travel Policy
The dean of the School of Arts & Science has a budget to support travel to conferences. The following policy is designed to create fair, transparent, and equitable distribution of faculty travel funds.
- Funds for faculty development and research are not included in the travel budget, but grants are available through the Provost’s office.
- The fiscal year begins on July 1 and the travel budget is divided into equal four parts: fall, winter, spring and summer.
- Any unallocated funds from one session roll over automatically to the next distribution, except that funds left over from the spring will not roll over into the new fiscal year, but will be allocated to faculty who 1) missed earlier deadlines or 2) who were allocated, but not fully funded, during the year or 3) who attended a conference without presenting or serving as session chair or panelist or discussant.
- Due to the variations in the annual budget and the variations in the number of applicants for travel funding, there is no guarantee of funding.
- If a faculty member misses a deadline, he or she may apply for conference reimbursement at the next deadline. However, faculty should be aware that they will be considered for funding allocation with the next batch of applications. Applications that miss the deadline for the spring will be considered once all other reimbursements have been distributed for the fiscal year.
- There is no limit to the number of conferences a faculty member may request or receive funding for.
- Summer: May 15 (For conferences July 1 – October 14)
- Fall: September 1 (For conferences October 15 – January 15)
- Winter: December 1 (For conferences January 16 – April 15)
- Spring: March 1 (For conferences April 16 – June 30)
Arts & Science Faculty Travel Authorization Form
Up to a maximum of $1,500 per academic year.
Faculty are not entitled to $1,500 per year; rather, this is the maximum a faculty member can be awarded in a fiscal year. The actual amount reimbursed will depend on actual incurred costs.
- Priority is given to tenure-track over tenured faculty because they are building their research portfolio towards tenure.
- Priority is given to presentations over session chairs, panelists, or discussants.
The travel committee will make awards based on the following criteria:
- Presentations at conferences: up to 100% of request up to $1,500.
- Session chairs, panelist, or discussants: up to 80% of request up to $900.
- Conference participants: up to 70% of the request up to $800
Faculty must submit all original receipts for reimbursable expenses within 21 calendar days of the last date of the conference. Receipts received after the end of the fiscal year (June 30) cannot be reimbursed.